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Top TMS System and Transport Management Software in 2020

Finding the best Transport Management Software for your business is now faster and easier! Compare prices, reviews, features, and get free consultation to find the perfect software.

Table of Contents

What Transport Management Software?

Managing transportation logistics in an organization is no easy task and it requires detailed precision, management skills, and timely decision making. The best tool to help any business with their transportation management is state-of-the-art trucking software, which can handle all their diverse requirements. Transport management software is surely a must-have in today’s competitive business arena.

A transport management software is sophisticated software that enables connections between an organization’s order management system, its warehouse management system and distribution center. A transportation software serves as a logistics nerve center and creates a collaborative network of team members, transporters, shippers, carriers, and customers.Transportation management software generally includes a number of specialized software modules such as route planning, load optimization, freight audit and payment, yard management, shipping facilities, order visibility and carrier management. So make sure to invest in the best TMS software for your business to see your bottom line results soaring!

How Should One Choose Transportation Management Software For Their Organization?

Transport management software options can seem limitless, and it is very difficult for business owners to come to the right choice due to a plethora of options in the market. Well, it’s most important for you to consider your organization’s specific requirements before choosing transportation software. Here are some aspects that can help you choose the correct transportation management software for your business:

It Should Provide Real-Time Updates
Transportation is comprised of dynamic activities – hence you need to make sure that your transportation software gives your organization live updates and real-time information. Managers, shippers, and stakeholders should be able to log in to the TMS system anytime and view live information about rates, fleet availability status and shipment details from the transportation software. So make sure that your transportation management software can provide real-time updates to keep your organization on the top of the game!

You Should Be Able To Access It Anywhere
In this fast-paced business environment, managers are always on the move and thus while choosing a trucking software
 for your organization, you need to ensure that it provides top-notch accessibility. It should be accessible on personal computers, tablets, mobile phones, and laptops, thereby enhancing convenience and accessibility of the software to the maximum! So make sure your TMS software is accessible round the clock with high levels of accessibility!

It Should Be Compatible With Your Existing IT Structure
A transportation management system needs to smoothen and streamline your business operations, rather than cause added problems by not integrating into the existing ERP system of your company. So, while choosing a transport software, make sure that it can be configured and tuned to fit in with the existing logistics planning system, organizational database, and reporting tools that you are using – your transport management software will indeed be an asset to have an integrated IT base for all your operational requirements!

Precise Reporting Capabilities Must Be Included
A good transportation management system must have advanced reporting tools that allow you to create reports for your unique business needs and challenges. Reports made by your transportation software should be accurate, customizable and comprehensive in nature to help business leaders get a holistic view of transportation aspects and help them take the correct business decisions.

Keep these critical aspects in mind while choosing transportation management software for your company so that you can get the best in the market! Survey and scan all available vendors, check out the different modules they are offering and compare the prices to make sure that you are getting the best deal by investing in a transportation management system– it will definitely escalate your bottom line results to great heights of success!

How Is Transportation Management System Deployed In An Organization?

Deploying a transport management software is very important to the overall success of the software – so it has to be done right! There are several complex dimensions to the deployment of transportation management software, and it is important to plan for a smooth multi-phase deployment. These are the various phases in the deployment of a trucking software in any organization:

Functional and Performance Requirements
It is absolutely necessary to consider the functional and performance requirements right at the beginning of the transportation software deployment. Once the specific requirements have been clearly defined, the transportation management software can be deployed so as to fulfill all organizational needs.

Acceptance Testing
Acceptance testing occurs at the beginning of the deployment cycle for a specific transportation software. The acceptance testing ensures that the TMS system meets conformance requirements and will be smoothly integrated with the existing IT infrastructure.

Configuration management is continuously applied throughout the deployment life-cycle of a transportation management software. Configuration is the detailed process of identifying and defining the components in the transportation software, thereby governing the change of these items throughout their deployment lifecycle; hence it is important to ensure the smooth configuration during the deployment of transport management software.

Maintenance Procedures
Maintenance mechanisms for a transport management software need to be scheduled frequently and right from the stage of deployment. So, make sure to look into maintenance issues to keep all transportation operations streamlined and running efficiently on your transportation management system!

These various phases should be taken care of while deploying a transportation management software to help your organization accrue gigantic long-term benefits.

The Useful Features Of Transportation Management Software:

If you are thinking to invest in transportation software for your company, make sure that you scrutinize the various options in the market carefully before coming to a well-planned decision. Here is a list of some must-have features that your transportation management software must have for optimal functioning:

Route Optimization and Consolidation
This essential module is designed to provide the most optimal route for carriers. This useful feature can instantly manage, plan and execute routing for various shipments either by merging or consolidation and can even be even for multimodal transportation processes. Route optimization will not only help your organization save money but also avoid unnecessary unproductive multiple trips thereby saving fuel and reducing global carbon emission levels.

Mode and Carrier Selection
This novel feature help in the suitable selection of the best favorable carrier and the mode of transport based on company requirements in terms of finances, efficiency, and distance. The feature is intended to automatically select the most suitable carrier from centralized data pool depending upon previous performance, cost and business requirements.

Integrated Warehouse Management System
An integrated warehouse management module within a comprehensive transport management software is a must-have as it delivers real-time information about the warehousing facilities such as inventory movement, stock tracking, dispatching of shipments and many such key productivity indicators. Having full-time access to updated real-time information increases the decision making a power of senior management and streamlines work operations to fuel maximum efficiency.

Track and Trace
This innovative feature allows real-time give-and-take of shipment data between importation stakeholders in the transportation process such as carriers, distributors, and customers. Regular and accurate exchange of shipment information across the company through the internet increases visibility, the precision rate of tracking and evaluation, and effective management & reporting.

Integrated Audit and Payment Module
Specialized auditing and payment modules allow transportation management software to compute the freight charges, monitor the service options and recognize the areas for improvement in business operations. It supports the rapid acknowledgment and resolution of overcharge associated problems with the carriers and customers alike. This feature also has the ability to link to the company ERP or any other financial system to enhance effectual handling of payment procedures.

The visibility feature of TMS system gives a comprehensive picture of every step of the entire transportation process, thus making it easier to manage and restructure business operations. Precise and timely visibility of the vital transportation data of the entire supply chain management facilitates to keep a positive balance between demand and supply of goods. This helps to bring down the overall cost in a huge way and also helps organizations to save time – giving an all-time boost to productivity levels!

So make sure to keep an eye out for these important features in your transportation management software so that your organization can enjoy maximum advantages and gain a strong competitive edge!

How Should You Evaluate Your Transportation Management System?

After implementing transportation software, it is also absolutely vital to have periodic reviews and checks to ensure that the system is serving its purpose and has smoothly integrated with all organizational requirements. It is necessary to make sure that your transportation management software is serving its intended functional purposes, and has improved business procedures so as to enhance efficiency and productivity to the maximum.

In case of any compatibility issues or internal errors, the concerned vendors should be immediately contacted so that they can repair the TMS system and bring it back on track. During the evaluation, it is also recommended to check that there are no maintenance issues that need to be rectified so that the transportation software can function smoothly. So make sure to schedule regular and periodic evaluation checks for your transportation management system, so that it runs smoothly and does not give any functional trouble to the organization!

Related articles:

E-Way Bill System: Guide For Transport Companies

Supply Chain Management: Helps You Own Every Part Of Your Business

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Frequently Asked Questions (FAQs)

  • Ans. Transport management includes the utilization of various tools, software, and solutions to improve the overall logistics and transportation process. Transportation management includes scheduling and routing, real-time tracking, warehouse management, etc.
  • Ans. The purpose of using transport software is to provide operational efficiency to the transportation and logistics process, along with reducing shipment costs and increasing customer satisfaction. A transport system provides utilities like driver tracking, routing, warehouse management, etc. which sums up to improve the overall efficiency of the process.
  • Ans. Several TMS offer various integration options ranging from ERP to OMS. However, you should prioritize the ERP integration as it improves the supply chain management process.
  • Ans. SAP transport management system is a transport process that includes the export of objects from the source SAP system and their import into the target system. SAP transport management system is a solution for managing termed transports on SAP systems.
  • Ans. Yes, most of the TMS is integrated with billing & accounting Software to ensure seamless payment processing. Most TMS also supports multiple billing options to make sure multiple payment modes do not affect your business.
  • Ans. Supply chain management focuses on manufacturing, purchasing, and transportation. Since transportation is a part of supply chain management, and TMS helps improve the transportation process, it directly contributes to improved supply chain management.

Transport Management software in following industries

Payal PatilBy Payal Patil | Last Updated: October 28, 2020

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