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Best Time Clock software

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Time Clock Management Software Guide

Table of Contents

What is Time Clock Software?

Time clock software is an employee time tracking software that allows you to track the clock in and clock out times of employees, thereby creating a record of work hours and overtime hours. Time clock payroll software is widely used by managers, employers, and HR departments across various industries. These types of software help companies to improve their overall employee management system by managing payrolls, time, and data accuracy.

One of the primary reasons for using these types of software is the flexibility and level of automation they offer. Such software eliminates the need for spreadsheets or punch cards.

Features of Employee Time Clock Software

Employee time clock software offers a plethora of features ranging from standard payroll management to advanced quality and inventory management. Although different employee time clocks for small businesses provide various functionalities, here are a few typical features almost every time clock software offers.

  • Time Clock: The primary feature of all types of time clock software is an on-premise time clock. Time clock features enable the company to ensure employees are on-time and on-site, and no time theft or buddy punching is being performed. Several types of software offer various recognition methods, including biometric scanner or face recognition. Once employees log in, the data automatically transfers to the company database.
  • Device Tracking: If a company embodies distributed fleets or workplaces, companies need to ensure that employees are on the site. As discussed above, when an employee punches or logs in, the information gets transported to the company database.
  • GPS Tracking: GPS tracking in a time clock software allows you to identify the real-time location of your employees through permanent fleet fixtures and mobile devices. GPS tracking will enable you to figure out where and why your employees are spending most of your time and how it can be reduced. With GPS tracking, you can also find the routes your employees follow and contemplate the effectiveness of the routing systems.
  • Geofencing: Geofencing is the process of drawing or determining a digital parameter around a specific area; it allows you to track devices entering or leaving the determined area. Geofencing is widely used in the utility, construction, and sales sector where the mobile workforce plays a significant role. Geofencing tracks when a device leaves or enters an area sends the information to the database.
  • Payroll Integrations: Most advanced time clock software provides the feature of direct clock integration with payroll and HR software. Therefore, the labor data syncs automatically by a one-click process, eliminating the requirement of manual entry, spreadsheets, or physical documentation. Payroll integration not only reduces the time spent by your bookkeeper but eliminated the chances of clerical error as well.
  • Labor Data: Local laws, along with IRS, FLSA, and EEOC, indicate that companies and workplaces need to report the work time and wages earned by all employees. Before the introduction of clock software, companies had to manage spreadsheets or write the information manually. This process was time-consuming and was subject to human error.
    On the other hand, clock software collects and stores all of your labor data in one place, which makes that data easily accessible. Moreover, you can export this data to different programs like your accountant, HR database, or directly to the government.
  • Time off Request Management: A lot of time clock management software comes with a built-in feature of time off request management. Companies that have complex schedules or a lot of employees working at different shifts will find the process of shift & schedule management difficult. The time off request management feature simplifies the process by providing several functionalities like sick leave management, shift management, and schedule management.

Advantages of Time Clock Software

Time clock software offers a bunch of benefits. Employee management is a burdensome task, especially for medium and large-sized businesses. From managing payrolls to shifts, clock software help businesses in several ways. Let's discuss the advantages of using time clock solutions briefly.

advantages of time clock software

  • Increased Accuracy: Employee time clock software increase the accuracy of payrolls and tracking. Manual management of payrolls either by spreadsheets or writing is a time consuming and inaccurate process. An automated software comes to rescue by offering quick and accurate solutions, which help companies reduce the time spent in managing payrolls, shifts, and work time.
  • Increased Productivity: Manual payroll processing is a tedious and time-consuming process as it includes collecting time cards and re-entering data in the payroll solution. Payrolls are processed either at the end or beginning of the month, a time when the workload is at its peak. If you own a small business where the entire payroll management task is assigned to one person, it can turn out to be a burdensome task to perform. With a time clock solution, you can save time and increase accuracy, thereby increasing the overall productivity of the process.
  • Increased Satisfaction: Using a time clock software is beneficial for both employees and employers. With the help of time clock solutions, employers can easily manage the payrolls and shifts, which enables them to save a lot of time and labor. Employees, on the other hand, are at ease as time clock solutions ensure accurate payrolls and work hour & overtime tracking, leaving no scope for fraud and bias outcomes.
  • Flexible Working Arrangements: Not all jobs are office-based jobs, some require mobility, and some can be performed from any remote location. But in such situations, manual attendance management can get complicated and stressful. However, time clock solutions provide various features for effective attendance management.
  • Better Schedule and Shift Management: In restaurants, bars, or other part-time job workplaces, schedule and shift management becomes difficult. Clock and attendance software offers various features to simplify and automate the process of shift and schedule management.

How to Choose the Best Time Clock Software?

Time clock software offers endless benefits for employers, managers, and HR teams with its automated tracking and payroll management solutions. However, with various options to select from, selecting the right software that caters to your needs can be a challenging task. Therefore, here are a few criteria to consider before choosing a time and attendance software.

how to choose best time clock software

  • Flexible Tracking: A time clock solution should provide flexible time tracking options through different methods. The software should be accessible from all platforms and should keep a record of all the information like work hours and payroll. Mobile compatibility is also essential; make sure the software you choose is mobile compatible.
  • Accuracy and Perfection: Although all attendance and clock software claim of being accurate, try it at your end to ensure the software you are choosing provides precise information without any errors in payroll or overtime.
  • Easy-to-use: One of the reasons for you to use time and attendance software is because you want to save time. A complicated software can do the opposite, and thus, make sure the software you choose has a simple, easy to use user interface.
  • Price and Reviews: Although some employee time clock software are free to use, most advanced solutions are chargeable. Determine your objectives and expectations from the software, and decide a budget accordingly. Also, refer to user and expert reviews to get a vague idea about how the software performs.

What are the Best Time Clock Software for Small Businesses?

If you don't want to spend time searching for the best time and attendance software, here are three of the best time clock software that can help you make your business more productive and efficient.

  1. ClockInEasy: ClockInEasy is one of the leading employee time clock software that provides cloud-based timesheet and time-tracking solutions for offices, small & mid-size businesses, and companies. It has a free version that allows you to add one user and offers features like timesheet, GPS tracking, and payroll management. ClockInEasy's Professional Plan is priced at $5 per month per user up to 100 users.
  2. Time Clock Wizard: Time Clock Wizard is a web-based time and attendance software that is preferred by businesses of all types and sizes. In this software, managers can add team members and manage their work hours, overtime, and salaries. In the free version, you can add up to three users and use the employee time-tracking feature. Time Clock Wizard's Value plan is priced at $14.95 per month. This software is best suited for medical and IT services.
  3. Homebase: Another cloud-based solution, Homebase, provides time-tracking and scheduling services to small businesses. With the free version, you can access the GPS tracking function. This software stands out in schedule as it provides excellent yet simple employee schedules administration.

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Himanshi SharmaBy Himanshi Sharma | Last Updated: October 20, 2020

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