Smart Classes

Technology has perked every aspect of our lives. Doing so has made processes faster and more efficient, with the expectation that humans match up to that speed too. This has led to an astounding rise in the competition right from the early stages of school. Parents across the country have come to rely upon coaching centers to set the foundation of success for their children. Keeping in mind their packed schedules, parents and students need to be up-to-date in communication and connect with the coaching center.

At the same time, coaching center owners must manage their institution in a way that enables them to impart quality education while ensuring adequate remuneration to their staff and efficient operations overall.

This task is certainly not as easy as it seems! But that’s where coaching class management software comes in. This tool helps coaching center owners make sense of the countless elements involved in running their institutions successfully. From collecting fees and disbursing salary to managing schedules, admissions, and exams, informing parents about their ward's performance and keeping track of inquiries and expenses, coaching management software can do it all.

Smart Classes is your modern-day coaching center companion. It delivers world-class features at an unbelievable price while constantly innovating and improving its services. Why choose Smart Classes over other coaching management software/apps available in the market today? Let’s check some great features of Smart classes.

Features of Smart Classes

• Mobile Application

Smart Classes is a fully mobile platform. This means that all the stakeholders: the owners, teachers, students and their parents, can access the Smart Classes functionality from their smartphones. It’s incredibly convenient and enables all parties to stay up-to-date. Whatever device students, faculty, or parents are comfortable using, be it smartphones, tablets or laptops, Smart Classes is easily accessible on the same.

• Competitive Pricing

Smart Classes brings world-class features to users for unbelievable prices. It is affordable, coupled with robust features that would be appreciated by all coaching classes, from new entrants to established names. The price structure is such that it caters to new coaching centers as well as established ones, allowing the software to be competitive as well as scalable.

Moreover, Smart Classes guarantees that it will charge the same price that users initially signed up for, even if the price is revised in the future.

• Brand Management

There are many software applications that give you the option to include your brand logo/watermarks on receipts or study material if you want to. But the makers of Smart Classes will enable you to go a step further in elevating your brand. You can make users truly aware of your coaching center brand by getting your branded mobile app. Smart Classes provides customized mobile apps to clients who wish to impart a fully branded interface to their users by paying a minimal cost.

So, without further ado, let’s take a look at the core functionalities of Smart Classes:

Why Do You Need Smart Classes?

1. Inquiry Management

Manage your present and prospective students from the very first point of inquiry. You can track the student’s journey from the inquiry stage, take the action required, and update the status accordingly. Schedule calls, manage follow-ups and set priority levels for each prospective student based on their level of interest. Convert each potential student to a registered student in no time.

2. Student Management

Register new students easily, and import old student records (if you’re a new user) seamlessly with Smart Classes. Multiple classes/batches can be assigned to the students. The faculty members can take their attendance (subject-wise or batch-wise) and share relevant documents/learning material with them from the mobile/web app.

The students can access the same on the student mobile app or their student web account in Smart Classes. The whole process is convenient and easy for the staff and faculty.

3. Fee Management

Managing fees can be quite a hassle, especially when it comes to Indian coaching centers, where there is a myriad of discount criteria, loyalty offers, fee structures, and installments. From remembering to take the fees for each student to keeping an account of how much a student has paid until now, managing fees can slowly become a nightmare if not handled efficiently. It becomes even more difficult when a large number of students is involved.

Luckily, Smart Classes has the most efficient and flexible Fee Management Module. The user can see the amount of monthly fee collection at a glance and the number of fees to be collected on a particular day on the dashboard.

• All you have to do is set up the fee structure for individual courses of your classes/batches. You can set up discounts for your students and automatically calculate installment amounts and dates.
• Once you collect the fee installment from the student, you can print a receipt. The students and parents can download the receipt of the payment from the Student app and see the updated fee status.

• Once the installment is received, set the next payment reminder process and set the reminder on auto alert.
  
  You can manage the total receivables from each student under the Fee Collection section. The best part of this module is it automatically fires the reminders and fee received intimation.

4. Exam and Student Performance Management

Here comes the most vital part of any student management system. Faculty members can create manual/offline tests or online MCQ tests from the system.

For manual tests, they have to select the standard and subject, set the total marks and schedule it. The notification for the same will be fired to the relevant students & parents as soon as it is scheduled.

Similarly, the teacher can create and schedule the exam from the system for MCQ exams.

Smart Classes supports Unicode so that you can set tests in multiple languages. The students can appear for the test from the system or the phone app. The paper will be checked automatically, and the answer key will be displayed to them instantly.

For offline tests, you can enter the marks once you’ve graded the tests.

5. Staff Management and Time Table Management

Of course, it’s not all about students and exams. A coaching center must also keep track of its staff and expenses to stay profitable. Just like you create students, you can create staff members and assign rights to them. They can access parts of the system in accordance with the rights assigned to them.

Staff attendance can be taken within the system. Staff members can also log their attendance via the app. The attendance of the staff can be taken lecture-wise or on an hourly basis. Under Reports, go to the Staff Attendance Report to see the full details of staff attendance over any period of time.

Smart Classes provides this functionality throughout the system – though it is generalized, it gives the classes the ability to manage their operations how they want to. You can manage staff rights and give specific staff members the rights/access to specific software parts. For example, if you have an admin staff, you can give them access to Setup, Fees, Expenses/Income and relevant parts of Student and SMS management. Similarly, for a faculty member, you can give access to Exam Management and parts of the Student section but not to the Support Request or Expense/Income section.

As for Time Table, you can view the existing timetable for your coaching center and make any changes under “Manage Time Table.” If you want to add a new section to the timetable, go to the Add Time Table and add a new timetable slot. The faculty member that you have assigned the new slot to will be notified as soon as the slot is confirmed and added to the timetable.

6. Expense & Income

Like fee collection status, the Smart Classes dashboard also gives an overview of the total expenses incurred and expenses incurred on a particular day. Under Expense & Income, you can create and manage income and expense types per your coaching center's needs. The individual Income and Expense reports give you the details of each and every transaction incurred under these heads throughout the period. Know where you’re earning from and find ways to control unnecessary expenses by closely examining these reports.

7. Efficient Communication system

Finally, coming to communications, Smart Classes provides two main modes for communicating with students and parents:

1. SMS
2. In-App Notifications

You can opt for in-app notifications if you’re sure that all/a majority of your students are using the Smart Classes mobile app. This functionality is provided free of cost.

As for SMS, a fixed number of free SMS messages are available to the user, depending on the plan. Beyond that limit, the user can opt for SMS plans in accordance with their budget. Get a detailed look at the various SMS plans offered by Smart Classes here.

Faculty members/owners/admin staff can send messages or notifications to students regarding general updates, changes in timing, fee reminders, test/exam reminders and more. Moreover, you can set up automated SMS messages or notifications for admission inquiries, exam marks, birthday messages, absence, student ID and password for the app, and other relevant occasions. These are fired automatically. So, for example, as soon as the exam is graded by the faculty member or as soon as the student finishes an automated MCQ exam, the marks for that particular exam will be sent automatically to the student (and to the parents, if need be) immediately.

8. Reports

Smart Classes provides a robust reports suite, wherein it makes relevant reports available for each stakeholder: faculty, staff, students, and owner.  We’ve already mentioned a few key reports earlier in the review. A few other important ones are mentioned below.

• Student Performance Report 

The Student Performance Report gives an overview of his/her performance in tests and attendance. Under this section, the teachers, parents and the student herself can track her performance from the time she joined the classes. This enables all the stakeholders to understand exactly where improvement is needed and accelerates action on their part.

• Student Attendance Report

 This report enables faculty members and parents to track the student’s attendance and gauge any lapses.

• Fee Status and Fee Collection Reports 

These reports intimate to the admin and accounts department exactly how much has been received from each student, how much is still pending and the total received and pending amount from all the students combined.

• Pending Installment Fee Report

 Here, admin staff can get the exact installment amount and the due date of an unpaid fee installment. A reminder can be intimated to the student and her parents accordingly.

• SMS Status Report: This report helps the owner and admin staff see the status of the messages sent in the past 2 days. They can accordingly set their plan usage and upgrade their current plan if needed.

With that, we come to the end of this comprehensive overview of Smart Classes.

Managing coaching centers or tuition classes, especially multiple branches, can become chaotic if you don’t have the right systems in place. If you’re looking to bring efficiency to your coaching class management, this is one software you can rely on. Get the best tools and see your center for learning grow into a center for excellence! To know more about Smart Classes, you can always visit their website or look up their profile on SoftwareSuggest.