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List of top Learning Management System Software

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learning management system guide

Table of Contents

What is a Learning Management System?

With the increasing demand for online learning courses, training programs or webinars, the need of learning management software has risen. In this emulative era,  students, professionals, and society believe in learning online whether for educational courses, professional or corporate training, webinars, conferences, and even hobby classes.

Basically, Learning Management Software is designed to provide a platform where a learner can learn at an online space. It allows you to create a digital framework with sufficient features and tools in order to create, track and manage the online learning courses to those who are seeking a flexible way of learning at their own time and place.

Components of Learning Management Software

components of lms software

1. Course Management:

This component is used to create and manage the list of courses, training programs or webinars etc., user registration & login access, credit information (with multiple currency facilities), syllabus and other prerequisites.

2. Teaching or Training Material:

This component incorporates the whole courseware that is designed to deliver the students, employees, customers, clients or other users. It acts as an essential component where the learners can find various ways of accessing the course material.

3. Self Assessment:

A vital component that needs to submit or know your learning status with the help of quizzes, comprehensive exams and other in-house competitions that are taken place in the particular corporate, institution or college.

4. Learning or Authoring Tools:

In order to manage and authoring the course or training contents, learning or authorizing tools are required so as the learners or users can access their courseware as per their distinct choice and use the flexibility of technical tools, for instance, their own account page, self-tests, progress tracking, and bookmarks etc. It also includes the online library and blog access, and event notification etc.

5. Social Communication:

It provides interaction among other learning users, such as instant chat or messaging, corporate conferencing, email, forum discussion etc. The main objective of this component is to confer social learning and knowledge collaboration.

Top Features of The Best Learning Management System

features of LMS

Well LMS features are incumbent on your specific requirement and can be different for different use as a college or university needs to adopt different features, business organizations requisite other vital features and so on.

Here you will get awareness about the best Learning Management System LMS features, those are:

1. Automatic Enrolment:

When users enrol themselves, then they can instantly register themselves and can get reminders of mandatory training or courses.

2. Account Security:

Convenient data management with firewalls supports to ensure security and advanced password authentication. It should also include the user-definable passwords with automatic forgot password recovery, hacking detection, IP Address filtration, and password override by the administrator.

3. Multilingual Support:

LMS tools should be capable of setting default language as per user preference, multi-browser, and multi-operating-system support etc.

4. White labelling:

It must have the competence to craft online learning system courses and training programs or webinars that align with an organization’s brand and reputation.

5. User-Friendly GUI:

A good LMS platforms should include the good-looking user interface with the advanced search feature, branded portals, custom portal URL’s, and customized completion certificates.

6. Virtual Classrooms and Training Management:

It acts as a mandatory feature that allows virtual classrooms with easy creation and scheduling. Extensive support, context-specific assistance, instructional videos etc. are vital for successful training management.

7. Experts-Led Training & Support:

There must be a feature of creating courses with unlimited sessions, instructor dashboard for user attendance, automatic emails to absent students, and even automatic certificate issue functionality.

8. Social Media & Communication:

By adopting this feature in the online Learning Management System LMS, a learner can be able to communicate with other learners and can take participation in virtual events, webinars, and forum discussions and can share queries or get other members assistance via instant chatting, messaging or emailing. This feature also adds the automatic system-generated notifications on training or course allocation, any modification (if take place), course completion and pertinent helpdesk.

Who Uses Learning Management Software?

Anybody who is engaged in providing online learning system courses or training is using LMS tools. In the present era, it is not limited to the educational institutions like schools, colleges or universities, even major corporate related to software, sales or e-commerce, and other institutions which provide hobby classes are also using LMS solutions. It also used by the IT or Non-IT organizations who arrange online webinars which are the modern face of seminars.

Not merely the private sector, it is also used by the government agencies to provide convenient access to the users or employees in order to create a successful campaign.

Advantages of Learning Management System

LMS platforms for learner has several advantages but here we are going to enlighten on the top advantages of Online Learning System:

  1. Centralized Learning

  2. Easy & simple tracking and reporting

  3. Proper Instructor LED training and complete administration

  4. Flexible and Unlimited Access to the learners or trainees

  5. Variety of choices for creators as well as learners

  6. Saves time and cost during streamline lectures, training, conferences and webinars

  7. Develop social learning skills and experience

  8. Multiple learning or training channels with multiple media frameworks

LMS and CMS compared

Let’s take a tour on the comparison between the LMS and CMS:

  1. CMS is merely able to store, organize and display the course or training program in the form of libraries, files, folders and documents on the websites but not able to present the course curriculum or training with audio, video or streamline facility.

  2. LMS solutions also enable the learner for virtual classrooms, live teachers or instructors but CMS is not able to do so.

  3. With an online Learning Management System software-based learning process, a learner is able to try examples, quizzes, fulfil assessments, and to leave feedback about course or training.

  4. LMS solutions provide a social platform for the trainees or learners in order to share data and get the solution of their problems which is impossible by CMS.

Corporate Learning Management System Software Pricing

lms pricing

LMS platform pricing depends on the selection of the LMS software provider. It can vary from vendor to vendor. So, let’s have a look on the below pricing policy for LMS tools:

1. Pay Per Learner:

In this way, you need to pay for all the registered learners.

2. Pay Per Active Learner:

This pricing policy is the well-used one policy in which you need to pay only for active learners, not for all the registered learners who are only registered but are not taking part in the learning program.

3. Pay Per Use:

This policy suits organizations that do not arrange or organize training programs very frequently. So, whenever they want to schedule a training program, webinar, or conference, they can hire and pay as per their usage.

4. Limited Period Licensing:

This one caters to educational hubs, institutes or corporates who are going to schedule an online program for a fixed time period whether for a month(s) or year etc.

5. Constant Licensing:

This is a lifetime deal where one has to pay the one-time fee in order to use the best LMS software forever.

6. Free Learning:

Organizations that follow the tight budget can adopt the free open-source LMS software but it requires a slight technical knowledge and comes with fewer features.

Difference Between Learning Management System (LMS) and Talent Management System (TMS)

Differences

LMS

TMS

Definition 

It is an application that assists organizations in managing, delivering, documenting, reporting, and tracking e-learning programs and courses.

These applications help organizations in acquiring the right candidates, managing talent, and retaining them for the long term.

Uses

  • Administration
  • Content management and delivery
  • Training management
  • Resource management
  • Certification

 

Features

 

  • Study offline
  • Virtual conference
  • Online whiteboard
  • Online Courses
  • Multiple device usage

 

  • Integration with social media 
  • Incorporate source analytics
  • Resume tracking, onboarding, performance reviews, incentive planning, etc.
  • SaaS application
  • Recruitment and management of batch labor

Foundation

Learning and skill enhancement

Four pillars of talent management: recruitment, learning, performance, compensation

Users

Authors, teachers, team leaders, learners, administrators

HR executives, hiring managers, recruitment experts, etc.

Challenges With Implementing an LMS & How to Get Rid of Them

challenges in implementation

Implementing an LMS system comes with a few hurdles. Let's take a look at these challenges, along with the best practices to overcome them.

1. Lack of focus in teams:

Enterprises consist of various team members, such as instructors, coaches, leaders, designers, and so on. With so many people involved, setting goals and promoting collaboration can be difficult. An implementation guide can be created distributed across all teams to overcome this hurdle. 

2. Uncertain Timeline:

Implementing learning management system software can take time, and how long it will take can depend on the type of LMS and the needs of the company. However, most businesses struggle in precisely estimating how much time would an LMS will take. Companies should have a schedule, including a go-live date, test date, IT approval date, and more to ensure everyone knows what to expect. 

3. Unclear user roles:

eLearning can be difficult to manage, especially if your user roles are not decided. What would admins, managers, and instructions do need to be considered and decided? Make sure to assign clear responsibilities to your team members to avoid any kind of confusion. 

4. User onboarding:

Adding users to your online learning management system can be another burdensome task. Users can be added individually, in batches, or automatically (bulk). The key here is to identify your requirements and figure out a user onboarding process accordingly. 

5. Getting learners on board:

Once you have implemented your LMS software, you need to get the word out and get the learners on board. Fortunately, most learning management systems offer excellent features to capture the attention of your learners.

Points to Remember Before Implementing LMS in Company

Implementing a learning management system may require some work, especially if you are doing it for the first time. To make sure you are not rushing the implementation, here are a few points to considering before adopting LMS software in your company. 

  • Be ready with enough courses before implementing an LMS

  • Consider your future business expansion and an increase in users

  • Promote internal communications by involving employees from the beginning

  • Get in touch with your IT team and check your infrastructure before adopting an e-learning management system in your organization. 

  • An e-learning management system can accommodate an array of training modes, and you'll need to decide which mode of training best suits your organization.

  • See if the LMS you choose provides the scope for customization. 

How to Choose The Right LMS for Your Company?

choosing right lms

Implementing LMS software is no less than a strategic investment, and choosing the right system is essential to make sure you take full advantage of the features you get. Here's a quick guide through choosing the best online learning management system for your company. 

1. Your needs:

Consider the needs of your business. Who are your target consumers? What skill training will you provide? How many learners can you accommodate in one batch? Figure out your learning objectives, course logistics, and audience to find the best solution.

2. Features:

Different LMS solutions offer different features, and it's important to prioritize what you want to be included. Some essential features to have are discussion boards, assessment capabilities, progress tracking, etc.

3. Plan for the future:

With the LMS market on the rise and the technology continually evolving, you need to set your future priorities. Include features that address not only your learner's existing demands but also those features that would help them in the near future.

4. Try it yourself:

You might have the best features and functionality on the table, but you'll never know the real performance of your LMS until you try it yourself. Ask the vendor for a demo or free trial to get a clear idea of what to expect.

Best Practice to Migrate Data with LMS

migrate data with lms

Once you have selected a new LMS for your company, the next step is to migrate data to the new system. Here are some of the best data migration practices to follow. 

  • Feature mapping

Assess what features from the old LMS you want in the new LMS. Identify the must-have features and map them to the features in the new LMS.

  • Data cleanup

Generate a list of all courses in the old LMS and segregate the data that needs to be migrated to the new system.

  • CSV templates

Create CSV templates to easily transfer large amounts of data between two LMS.

  • Pilot run

Create a prototype of your new LMS and review it for course administration, tracking, and reporting.

  • Quality check

Once you have migrated the LMS data, review the new LMS workflow to ensure all the necessary data is in place.

Future trends in The LMS System

Since the e-learning market is taking a leap worldwide, hence the scope of using learning management software is also becoming a demanding factor among the schools, colleges, universities, institutes, and small or major organizations as they want to go ahead by reducing time, efforts, tracking the student or employee progress. Hence currently, organizations are compelled to adopt the LMS tools to make learning campaign successful.

E-learning is taking over traditional learning practices as companies are switching to learning management systems. However, technology is always evolving, and so is the LMS software industry. Here are a few LMS system trends to watch out for in 2020 and ahead. 

  1. Videos will take centre stage in the learning process

  2. Gamification and game-based learning would be embraced to induce competitiveness

  3. Multi-channel learning will witness a rise

  4. There will be a shift from Learning Management System Software to Learning Experience Platforms (i.e., towards engaging content and learning curation)

  5. Use of micro-level reporting to create a personalized impact on both learner and organization. 

  6. Increased focus on the ROI of learning

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Frequently Asked Questions (FAQs)

  • A. A Learning management system enables a tutor to produce and share learning content through the web, track the participation of students and assess their performance. It also opens up a way for students to connect with their tutors through live video chat, threaded discussions, and discussion forums.
  • A. LMS revolutionizes the learning process and the way in which it is delivered. It provides the best possible support in the process of training, learning, and knowledge sharing. Here are some of the key reasons to consider LMS:

    Performance monitoring
    • Assessment of learning efficiency
    • Control overtraining/learning process
    • Time and cost-friendly
  • A. An LMS makes learning adaptable by delivering study material, which can be accessed through a computer, tablet, or smartphone. An LMS works in a similar way to a ‘gated’ website where users need to login through their credentials to get access to the content and other useful resources. The instructors are also required to login to upload and update the content, assign tasks to the students, receive completed work, answer queries and so on.
  • A. The main purpose of an LMS is to enhance the learning process. It not only does the job of delivering the learning material but it is also capable of handling course administration, skill gap analysis, performance tracking, and reporting. They are used in many educational organizations and other industries to boost classroom learning, learning methodology, and company records.
  • A. Here are some of the key reasons to need LMS
    • Centralized content
    • Ease of access to the content
    • Easy tracking of the learning process and assess users’ development
    • Cost reduction in education and training
    • Availability across different devices
    • Reduction in the duration of learning/training
  • eLearning is the administering of learning material online. LMS does that too. However, it also is a platform to manage training and development, engage employees, and create a community of enthusiastic learners.
  • Shareable Content Object Reference Model sets technical rules for LMS software development and eLearning content so that authors create content compatible with most LMS and LMS can use content from most authors.
  • A. Most LMS solutions are based on these pricing models:
    • Pay Per User
    • Pay Per Use
    • Pay Per Course
    • License Fees
    • Availability across different devices
    • Reduction in the duration of learning/training
    Opt for a suitable pricing model based on the size and the nature of your operations and workforce.

Kiran BajpaiBy Kiran Bajpai | Last Updated: October 24, 2020

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