Please check your network connection and .

List of Top Apartment Management Software For Your Business

Finding the best Apartment & Housing Society Software for your business is now faster and easier! Compare prices, reviews, features, and get free consultation to find the perfect software.

Apartment and Housing Society Software Guide

Table of Contents

What is a Housing Society Software or Apartment Management System?

Since last few decades, living in a society has become more prevalent due to less space as well as people’s choice of living socially. It is a convoluted task to maintain the residents, vehicles, billings, and documents. Such a cumbersome task takes up a lot of time and efforts of a residential committee which hampers the maintenance of the society. Housing society software is a solution to all these problems.

 Gone are the days of handwritten files and depending on word of mouth for marketing vacant units. The importance of online forums and social media for finding prospective buyers and renters has gone up, thus giving property managers a new set of opportunities as well as challenges. This guide takes you through A-Z of an Apartment Management Software.

Factors To Keep In Mind Before Buying Apartment Management Software:

points to remember when buying apartment management software

1. The number of Rental Units

The dive into property/apartment management is a decision hugely influenced by the number of rental units that you have. External help is not required if you have only a few units but if the opposite is true, an apartment management software can definitely help you manage and follow up on the tenants and their corresponding concerns.

2. Distance to Your Rental Property

For those who live close by, handling and managing rental properties is relatively easier. A housing society management software is highly beneficial for those whose rental property is located far away from their residence.

3. Attitude Towards ‘Management’

 Attitude is everything when it comes to managing real estate. Your attitude, commitment and property managing skill set help when it comes to financing, handling tenants and more. However, if you are not very confident about any property then purchasing a property management software is the way to go!

4. Time Is Everything

Property management requires a lot of time and therefore it is only ideal for those with sufficient time to spare on a daily basis. If you do not have the time for it, you would benefit from a team of Property Managers, and not from a property management software.

5. Conduct Property Valuation 

Considering the average price variations over the years is crucial for attracting the best tenants and maintaining low turnover rates. After careful analysis, the secret, however, is setting rental prices that are neither an under-valuation or over-valuation of the property values, so that you can attract the right customer pool.

Top Benefits of Housing Society Management Software

Investing in Apartment Management Software can help manage day-to-day tasks, track multiple accounts, and minimize cost and security risks along with increasing profits on behalf of your real estate business. Apart from customizable analytics and reports, budget forecasting, ease of access and collaborating documents,apartment management systems have plenty of other benefits.

  1. The ‘Lot’ module in the software helps property dealers categorize buildings in terms of lots, enabling them to easily group the properties, especially in the case of multiple properties.

  2. Unit Management is crucial for any property dealer. The property management software offers efficient unit management to define units and fill up the details, such as unit number, type, car parking, etc.

  3. One of the most important benefits accorded by the implementation of the software is the real-time access to information about the current owner, unit owned, property documents and other such details.

  4. The Tenant Management module of the software provides ample details about the present and past tenants, details related to the lease (start date and expiration date), related contracts and more.

  5. The housing management software provides real-time data on service charges and also creates respective invoices for the same. The software system is highly efficient at managing details of specific discounts, the due date for penalties, grace period and other such critical details.

  6. Information about tenants, payment history, moving in and out reports will not only be a click away but can also be edited or retrieved from anywhere anytime - all thanks to the property/apartment management software.

  7. Manually sending reminders, going to the bank to pay bills, maintaining reports and dealing with missing files will be a thing of the past after the implementation of apartment management system.

  8. Ultimately, the use of an apt apartment management software in your real estate business decreases stress, which automatically helps you expand your business. The software will enable you to build new strategies, decrease risks, eliminate over-head expenses and thereby help your business reach greater heights!

How to Make Your Property Listings More ‘Visible’

1. Go Social

Standing out in this business is the key to success and there’s no better way of doing that than engaging tenants and potential customers on Social Media. Setting up a Facebook, Twitter or Craigslist page for all your property listings or a page dedicated to each property with specific details and photos, or even using Pinterest to market strategies can help expose your property to thousands of potential tenants and their friends. Create catchy content in not more than 200 characters and promote local attractions, include pictures of area activities and add video property tours - all of which will definitely help in increasing engagement as it is personal, relevant and cost effective!

2. Optimize Your Website for Search Engines 

SEO (Search Engine Optimization) is the magic tool that can help you win the online presence game. Most internet surfers do not go past Google’s first page and hence it’s the best chance of winning a prospect or potential tenant. A strategy to do this does not involve hiring an expert but instead simple steps like blogging regularly, having a dedicated web-page of your property listings, etc.

3. Blog Your Way To Success

Regular Blogging creates influence and image of your brand and helps in building authority. By focusing on trending topics in the real estate sector and use of keywords in your blog posts, you can capitalize on this by creating a buzz about your property listings, thereby increasing your search engine ranking. For those who aren’t very confident, guest blogging on popular real-estate related websites can bring-in prospective renters and clients.

4. Research Market Trends To Build Your Network

Following social media posts or participating in forums will tell you what prospects are looking for, thereby helping you ‘connect’ with them easily. You should also utilize social media platforms and forums to make your properties accessible. Encouraging ‘followers’ can be done by introducing incentives or giveaways like rental discounts or a month of free parking, etc. This can help keep conversations going, thereby making your property management company’s network stronger.

Key Features that we seek in any Housing Society Software: 

  • Document Repository
  • Accounting
  • Help Desk
  • Broadcast SMS/E-mail
  • Notice Board
  • Members Details
  • Income/Expense Tracking
  • Reports
  • Event Calendar
  • Discussion Forum
  • Classifieds
  • Society Photo Gallery
  • Groups
  • Asset & Property Tracker
  • Parking Lot Management
  • Content Publisher
  • Facility Booking System
  • Meeting Management
  • Payment Gateways
  • Request for Quotation
  • Polling Booth / ballot
  • Gatekeeper
  • Maintenance Staff Management
  • Staff Attendance Tracker
  • Reminders
  • Penalty Calculation
  • Inventory Management
  • Core Bookkeeping


Apartment Management Software: Its Role in the Hospitality Industry

An apartment management software is a way developed for assisting property and real estate employers to watch over their properties, inclusive of procuring new tenants, property maintenance, advertising rental buildings, accumulating rental payments and lot more. Sort of properties that can be handled by such apartment software consists of Residential, Hospitality, Commercial, Student Housing, Homeowner’s association etc. A Housing society management software assists in managing all society management activities online such as facility management, handling society matters, society accounting and society billing etc. that can simplify facility management.

Though the majority of property management software shares communal functionalities, niche-specific software may involve functionalities unique to a particular industry. For instance, a hotel-specific software can have guest check-out/check-in feature. 

Why should an apartment bearer use such software? An apartment bearer usually designates a real estate owner who handles daily set-up of each property. They get to benefit from such software as they automate several tasks so the bearers don’t need to depend on paper or spreadsheet to manage their belongings. They can access the precise information instantly without any human error.

So it is clear that apartment software is useful in the field of apartment properties. but what role does it play in the hospitality industry? How it should be used in this sector? 

Apartment hotels or service apartments are chiefly used for business travelers. In Corporates, where officials are required to travel in short durations, organizations having various local offices where office personals have to board away from their residence for longer periods. Large corporations that offer relocations amenities demands for these serviced apartments in a timely manner. Individual business possessors are also a share of the community that requires economical long-time accommodation. These travelers often have a habit of performing tasks on the flight, where they can book things at the time of their travel. A few years back such apartments were not highly preferred but the trend has changed now, not only distinct apartments hotels but businesses in this segment have risen similarly to the hotel industry. 

With the modification in the mindsets of companies, businessmen, travelers and even hospitality industry got evolved. Corporate guests usually anticipate for spacious chambers with the advance mobile-oriented operation to boost their efficiency. 

Listed below are some illustrations where a serviced apartment proprietor requires a complete apartment management system:

  1. Corporate crowd several times have final moment reservations and would not have instant to check prices on various websites, make a comparison and then book.

  2. They can’t even afford to have reservations at apartments which run into subjects of overbooking

  3. The staff is limited as compared to apartment hotels and are still required to deliver the similar excellence of amenity to some point and even superior since they are residing the guest for a long-term stay.

  4. Since most of the clients are usually corporate, billing may be forward to the corporation requiring a set-up of a city ledger account. 

  5. With such technically sound guests, it would be required to have automation as much as possible. Cheerier the clients are, higher are the prospects of the profited business.

  6. During the time of making investments in apartment management software, be aware of the fact that they are convenient to install and are highly user-friendly.

The important thing to remember is that, while you are pursuing handling such copious job with your property, you would like to have a higher extent of assistance. A software vendor who is eager to match your pace and offering you with 24*7 support is somewhat that should be considered as a significant feature when you inspect different systems. 

Related Articles:

  1. 8 Valuable Tips Before Adopting the Society Management System

  2. How to Manage an Apartment Effectively: A Comprehensive Guide for Apartment Manager

Showing 1 - 25 of 75 products


Tally.ERP 9

Free Demo



Free Demo


Hypersoft Society Mgt. Software

Free Demo

Frequently Asked Questions (FAQs)

    • ADDA
    • Society n more
    • SocietyRun
    • Apartment Sathi
    • Society123
  • Apartment management system is an on-premises or cloud platform that keeps a record of every data of an apartment or society.
  • Apartment management software keeps a record of Accounting and bookkeeping, documenting, policies and reminders.
  • Yes, most of the apartment or society management systems can be customized according to your requirements.

Housing Society Apartments software in following industries

Karan VasitaBy Karan Vasita | Last Updated: October 19, 2020

Cookies Policy | This website uses cookies to ensure you get the best experience on our website. Got it