Best Flowchart Software

Flowchart software is a valuable tool that simplifies the visualization of complex processes, workflows, and systems through clear and structured diagrams. With an intuitive interface and a vast library of shapes and symbols, these applications empower professionals across various industries to create informative and visually appealing flowcharts.

From project management and software development to business processes and educational purposes, flowchart software proves to be an indispensable asset, enhancing communication, decision-making, and productivity.

What Is a Flowchart Software?

Flowchart software is a specialized tool designed to create, edit, and visualize flowcharts, diagrams, and process maps in a digital format. Flowcharts are graphical representations of processes or workflows where arrows connect various steps or actions to illustrate the sequence of events.

Flowchart software provides a user-friendly interface that allows users to drag and drop different shapes, symbols, and icons to construct flowcharts efficiently. These tools often come equipped with a wide range of templates, making it easier for users to start their flowcharting projects.

The software also enables users to add text, annotations, and other visual elements to enhance the clarity of the flowchart. In addition to flowcharting, some flowchart software may support other types of diagrams, such as org charts, mind maps, network diagrams, and more. 

Flowchart software is widely used across various industries and professions, including project management, process analysis, software development, and system design, to visually represent complex processes and aid in decision-making and communication.

What Are the Common Types of Flowcharts?

Flowcharts are powerful visual tools used to represent processes, workflows, and systems, making complex concepts more understandable. They are widely employed in various industries and disciplines to map out the flow of information, tasks, and resources. Let's explore the common types of flowcharts and their specific uses -

1. Process Flowchart

   A Process Flowchart is one of the most common and fundamental types. It illustrates the sequence of steps involved in a process, making it easier to comprehend and analyze the workflow. This flowchart uses different shapes to represent actions, decisions, start and end points, helping to identify inefficiencies and potential improvements within a process.

2. Data Flow Diagram (DFD)

   A Data Flow Diagram focuses on the flow of data within a system. It shows how data moves from one process to another, between entities, or between external systems. DFDs are valuable for understanding data dependencies, identifying data sources, and analyzing data transformations in a structured manner.

3. Swimlane Flowchart

   A Swimlane Flowchart is an excellent choice for visualizing processes that involve multiple participants or departments. Each participant is assigned a "swimlane" in the chart, making it easy to see their responsibilities, interactions, and handoffs. This type of flowchart improves clarity and accountability in complex workflows.

4. Workflow Flowchart

   Workflow Flowcharts focus on representing the specific tasks, decisions, and actions that constitute a particular workflow. They are widely used in project management, outlining the step-by-step progression of tasks and milestones, making it simpler to track and manage project progress.

5. Deployment Flowchart

   Deployment Flowcharts are often used in software development and IT projects. They outline the steps and processes involved in deploying a software application or system, including testing, integration, and release stages.

6. Cross-Functional Flowchart

   Also known as a Swimlane Flowchart, this type of flowchart visually divides the diagram into lanes representing different departments, teams, or individuals. It highlights the interactions and handoffs between these entities, providing a holistic view of how a process operates across the organization.

7. SDL Diagram

   Specification and Description Language (SDL) Diagrams are used in telecommunications and software engineering. They focus on illustrating the interactions and behavior of systems and processes, especially in the context of communication protocols and real-time systems.

8. EPC Diagram

   Event-Driven Process Chain (EPC) Diagrams showcase business processes with a focus on events that trigger actions and decision points. They are valuable for modeling complex business processes and analyzing dependencies between events and activities.

9. IDEF Flowchart

   IDEF (Integrated Definition) Flowcharts are part of the IDEF methodology for process modeling. They use standardized symbols to represent various elements in a system, facilitating clear communication and understanding of complex processes.

10. Value Stream Map (VSM)

    Value Stream Maps are specialized flowcharts used in Lean management and Six Sigma methodologies. They map out the entire value stream, from raw materials to the end product, identifying value-adding steps and opportunities for waste reduction.

How Does Flowchart Software Work?

Flowchart software works by providing a user-friendly interface that allows users to create, edit, and visualize flowcharts and other types of diagrams. The process typically starts with the user selecting a new project or template from the software's library. Users can then begin constructing their flowchart by dragging and dropping various shapes, symbols, and icons onto the canvas. These shapes represent different steps, decisions, and actions in the process.

Once the basic structure of the flowchart is in place, users can connect the shapes using arrows or lines to indicate the flow of the process. This connection between shapes illustrates the sequence of events and the logical progression of the process being depicted. Users can add text and annotations to further clarify each step or decision point within the flowchart.

Flowchart software often offers a wide range of formatting options, allowing users to customize the appearance of the flowchart, such as adjusting colors, line styles, and font sizes. This customization helps make the flowchart visually appealing and easy to understand.

Collaboration features are also a significant aspect of flowchart software. Real-time collaboration enables multiple team members to work simultaneously on the same flowchart, facilitating effective communication and cooperation.

Once the flowchart is complete, it can be saved, exported, or shared with others, either as an image or in various file formats. This sharing capability enables seamless communication and allows stakeholders to review, analyze, and provide feedback on the process being represented.

How to Make a Flowchart Online?

Creating flowcharts online has become increasingly popular due to the convenience of collaborative tools and the ability to access them from anywhere with an internet connection. In this guide, we will walk you through the step-by-step process of making a flowchart online using a web-based flowchart tool.

1. Choose an Online Flowchart Tool

   Start by selecting a suitable online flowchart tool. There are numerous options available, each offering different features and functionalities. Look for a tool that aligns with your needs, such as ease of use, collaboration capabilities, and a diverse library of shapes and templates.

2. Gather Information and Stakeholders

   Before diving into creating the flowchart, gather all the necessary information and involve relevant stakeholders. Understand the process or system you want to represent in the flowchart, and communicate with team members or subject matter experts to ensure accuracy.

3. Select a Template

   Most online flowchart tools provide a variety of templates for different types of flowcharts. Choose a template that best suits your requirements or start with a blank canvas if you prefer to create a custom flowchart from scratch.

4. Add Shapes and Symbols

   Once you have your template ready, begin adding shapes and symbols to the canvas. These shapes represent different elements of the flowchart, such as processes, decisions, start and end points, connectors, etc. The flowchart tool's library should offer a wide range of shapes to choose from.

5. Drag and Drop Shapes

   Drag and drop the selected shapes onto the canvas and arrange them in the appropriate sequence to depict the flow of the process or workflow. You can easily move and adjust the shapes as needed to create a clear and organized diagram.

6. Label the Shapes

   After placing the shapes on the canvas, add text labels to each shape to provide context and describe the actions or processes they represent. Clear and concise labeling ensures easy understanding for viewers.

7. Review and Edit

   Take some time to review the flowchart for accuracy and completeness. Double-check the sequence of the steps and the connections between shapes. Edit and adjust the flowchart as necessary to improve its clarity and coherence.

8. Save and Export

   Once you are satisfied with the flowchart, save your work on the online flowchart tool platform. This will allow you to revisit and edit it in the future. Additionally, most tools offer options to export the flowchart in various formats, such as PDF, PNG, or JPEG, enabling you to share it with colleagues or embed it in presentations or documents.

The Best Flowchart Practices to Implement

Flowcharts are valuable tools for visualizing processes, workflows, and systems, enabling clear communication and analysis. To ensure flowcharts effectively serve their purpose, it is essential to follow best practices during their creation. In this description, we will explore the best flowchart practices that you should implement to create clear, logical, and visually appealing diagrams.

1. Establish the Flow Direction

   A well-structured flowchart should have a clear flow direction, typically from top to bottom or from left to right. Consistency in the flow direction ensures that the diagram is easy to follow, and users can quickly understand the sequence of steps involved in the process.

2. Use Standard Symbols

   Adhere to the use of standard flowchart symbols and conventions. Standard symbols ensure universality and prevent confusion among users. Using recognized shapes for processes, decisions, start and end points, connectors, etc., promotes consistency and simplifies comprehension.

3. Keep it Simple

   Avoid unnecessary complexity in your flowchart. Keep the diagram as simple as possible while still conveying the essential information. Overcrowded or convoluted flowcharts may confuse readers and defeat the purpose of visual representation.

4. Maintain Logical Flow

   Ensure that the flow of your flowchart follows a logical sequence of steps. Each process should lead naturally to the next, and decision points should be clear and well-structured. A logical flow enhances the flowchart's effectiveness and makes it more user-friendly.

5. Keep it Visually Appealing

   Design your flowchart to be visually appealing and easy on the eyes. Use appropriate colors, fonts, and spacing to create a harmonious layout. A well-designed flowchart not only looks professional but also enhances engagement and understanding.

6. Use the Correct Symbol for Each Step

   Ensure that you use the correct flowchart symbols to represent each step or action accurately. Misusing symbols can lead to misinterpretations and errors in understanding the process.

7. Limit Cross-Over Lines

   Minimize the use of cross-over lines in your flowchart. Crossed lines can create confusion and make it challenging to trace the flow of the process. Whenever possible, use alternative routing or connectors to keep the lines clean and organized.

8. Add Supporting Documentation

   For more complex flowcharts or those used in professional settings, consider adding supporting documentation or annotations. This can include textual descriptions, notes, or links to additional resources, providing additional context and clarity.

9. Regularly Review and Update

   Flowcharts should be treated as living documents that require periodic review and updates. As processes or workflows change over time, make sure to reflect those changes in the flowchart to keep it accurate and relevant.

Key Benefits of Flowchart Software

Flowchart software offers a variety of key benefits that significantly enhance various aspects of business processes and decision-making. Through visual representation, process mapping, communication, collaboration, documentation, standardization, organizational optimization, effective analysis, and problem-solving, flowchart software becomes an indispensable tool for professionals across different industries. Let's delve into each of these key benefits:

1. Visual Representation

   Flowchart software provides a visual way to represent complex processes and workflows. By using shapes, symbols, and arrows, users can easily create diagrams that help convey intricate concepts in a clear and concise manner. Visual representation aids in understanding processes at a glance, making it simpler for stakeholders to grasp the workflow and identify potential improvements.

2. Process Mapping

   Flowchart software enables users to map out detailed processes step-by-step. This process mapping helps identify bottlenecks, inefficiencies, and areas for improvement within a workflow. By visualizing the entire process, teams can streamline operations, optimize resource allocation, and enhance overall productivity.

3. Communication and Collaboration

   Flowchart software fosters effective communication and collaboration among team members. Teams can work together on the same diagram in real-time, exchanging ideas, providing feedback, and making changes collaboratively. This feature is especially valuable for remote teams or geographically dispersed colleagues who need to cooperate seamlessly.

4. Documentation and Standardization

   Flowchart software serves as a valuable documentation tool, enabling the recording and preservation of essential processes and procedures. Standardizing processes through flowcharts ensures consistency across the organization, reducing errors and enhancing operational efficiency.

5. Organizational Optimization

   Flowchart software plays a crucial role in optimizing organizational workflows. By analyzing the flowcharts, businesses can identify areas of redundancy or inefficiency and implement necessary improvements. Streamlining processes leads to cost reductions, increased productivity, and better resource utilization.

6. Effective Analysis

   Flowchart software facilitates data-driven analysis by visualizing data flows and decision points within a process. This enables professionals to identify patterns, trends, and potential areas of concern, aiding in data-driven decision-making and continuous process improvement.

7. Problem-Solving

   Flowcharts are valuable tools for problem-solving and troubleshooting. They help break down complex issues into manageable steps, allowing teams to identify the root causes of problems and devise effective solutions. This systematic approach to problem-solving minimizes the risk of overlooking critical factors and promotes efficient resolution.

Essential Features of Top Flowchart Software

Flowchart software plays a vital role in visually representing processes, systems, and workflows clearly and structured. These applications are designed to simplify the creation and sharing of flowcharts, making them an essential tool for professionals across various domains. This description will explore the essential features that distinguish reliable flowchart software from others.

1. Template Library

   An excellent flowchart software comes equipped with a diverse library of pre-designed templates. These templates cater to different types of flowcharts, including process flows, organizational charts, data flow diagrams, and more. Having a template library saves users time and effort, allowing them to choose a relevant starting point for their diagram.

2. Drag-and-Drop Functionality

   Flowchart software should offer intuitive drag-and-drop functionality. Users can effortlessly add shapes, symbols, and connectors to the canvas by simply dragging them from the library and dropping them in place. This user-friendly feature streamlines the diagramming process, making it accessible to users of all skill levels.

3. Editing Tools

   To create professional-looking flowcharts, robust editing tools are essential. The software should provide options to resize shapes, adjust colors and fonts, align and distribute elements, and add text annotations. Comprehensive editing capabilities empower users to customize the flowchart to their specific needs and preferences.

4. Graphical Elements

   An extensive collection of graphical elements is a key feature of flowchart software. This includes various shapes, symbols, icons, arrows, and connectors that help convey specific meanings in the diagram. The software's library should be versatile enough to cover a wide range of industries and diagramming needs.

5. Collaboration

   Modern flowchart software facilitates real-time collaboration among team members. Multiple users can work on the same flowchart simultaneously, enabling seamless communication and cooperation. Collaboration features enhance productivity and ensure that all stakeholders have a say in the diagram's development.

6. Shareable

   The ability to share flowcharts easily is vital for effective communication and presentation. Flowchart software should offer options to share diagrams directly with others through email or generated links. Ideally, sharing options should also allow users to control viewing or editing permissions.

7. Integration

   Integration capabilities are essential for seamless workflow management. Flowchart software that integrates with popular cloud storage services (e.g., Google Drive, Dropbox, OneDrive) ensures easy access to diagrams and facilitates automatic backups. Integration with other productivity tools can further streamline workflow processes.

8. Cross-Platform Compatibility

   In today's multi-device world, cross-platform compatibility is crucial. A reliable flowchart software should work smoothly on various operating systems and devices, including Windows, macOS, Linux, and mobile platforms (iOS and Android). This ensures users can access and work on their diagrams from anywhere, using their preferred device.

How to Select the Right Flowchart Software?

Selecting the right flowchart software is crucial for creating professional and effective diagrams that cater to your specific needs. With numerous options available in the market, it's essential to consider several factors to ensure the software aligns with your requirements. In this description, we will explore each point to help you make an informed decision when choosing the ideal flowchart software.

1. Identify Your Requirements

   Begin by understanding your flowcharting needs and objectives. Determine the types of flowcharts you'll be creating, such as process flows, data flow diagrams, organizational charts, or other specific diagrams. Consider whether you need advanced features for complex projects or a simpler tool for basic flowcharting tasks.

2. User Interface (UI)

   An intuitive and user-friendly interface is essential for a smooth diagramming experience. Look for software with a well-designed and clutter-free UI that allows you to access tools and features easily. A user-friendly UI ensures that you can focus on the creative process rather than struggling with the software's interface.

3. Usability and Functionality

   The software's usability and functionality should align with your skill level and diagramming requirements. Advanced users may need more sophisticated features, while beginners may prefer a tool that is easy to learn and use. Consider the availability of drag-and-drop functionality, shape libraries, and editing tools that suit your proficiency.

4. Collaboration Features

   If you'll be working with a team or want to share your diagrams with colleagues or clients, collaboration features are crucial. Look for software that offers real-time collaboration, allowing multiple users to work on the same flowchart simultaneously. Collaboration features enhance communication and streamline project development.

5. Integrations Capabilities

   Check if the flowchart software integrates with other tools or platforms you use regularly. Integration with cloud storage services (e.g., Google Drive, Dropbox) allows easy access to your diagrams, while integration with productivity tools enhances workflow efficiency.

6. Check Exporting and Sharing

   Ensure that the software allows exporting diagrams in multiple formats such as PDF, PNG, JPEG, or SVG. This flexibility ensures that you can share your flowcharts with others or embed them in various documents or presentations without any compatibility issues.

7. Trial and Evaluate

   Before committing to a flowchart software, take advantage of free trials or demos. Test the software's features and functionalities to see how well it meets your needs. A trial period allows you to evaluate whether the software aligns with your workflow and if it is comfortable to use.

8. Budget and Pricing

   Consider the software's pricing and licensing models in relation to your budget. Some flowchart software may be available as one-time purchases, while others may require a subscription. Determine whether the cost is justifiable based on the software's features and benefits for your specific diagramming needs.

Top 5 Flowchart Software Comparison

Name	Free Trial	Demo	Pricing
Lucidchart	7 Days	Yes	Starting price at $7.95/user/month
Miro	30 Days	Yes	Starting price at $8/member/month
Creately	14 Days	Yes	Starting price at $5/user/month
Whimsical	14 Days	Yes	Starting price at $10/Editor/Month
Draw.io	30 Days	Yes	On Request

Flowchart software plays a vital role in visually representing processes, workflows, and systems, making it an essential tool for professionals across various industries. With the market offering numerous options, selecting the right software can be challenging. In this list, we present the top five flowchart software known for their features, usability, and versatility, empowering users to create clear and effective diagrams.

1. Lucidchart

Lucidchart is a powerful and user-friendly flowchart software designed to help users create, collaborate, and visualize complex processes and ideas. Users may quickly create flowcharts, diagrams, and other visual representations with a professional appearance because of its user-friendly interface and a large library of shapes and templates.

The program is perfect for both internal and external teams because of its cloud-based platform, which enables smooth real-time communication and lets numerous team members work on the same project from different locations. Additionally, Lucidchart has numerous productivity tool integrations, making it a flexible supplement to any workflow.

Pricing

• Free
• Individual: $7.95
• Team: $9/per user
• Enterprise: On Request

2. Miro

Miro is a collaborative online whiteboarding platform that enables teams to work together visually and ideate in real-time. Formerly known as RealtimeBoard, Miro provides an interactive digital canvas where users can create and collaborate on a wide range of visual content, including diagrams, mind maps, flowcharts, wireframes, and more.

The platform's intuitive interface and vast library of templates and shapes make it easy for teams to quickly start brainstorming, planning, and organizing ideas. With real-time collaboration features, team members can collaborate remotely, contributing to boards simultaneously and engaging in discussions through comments and video conferencing. Miro also integrates with various popular tools, allowing seamless workflows

Pricing

• Free
• Starter: $8 Per member/month billed annually or $10 billed monthly.
• Business: $16 Per member/month billed annually or $20 billed monthly.
• Enterprise: On Request

3. Creately

Creately is a versatile and user-friendly flowchart software designed to simplify the process of creating visual diagrams, charts, and flowcharts. With its intuitive drag-and-drop interface, Creately allows users to easily design and collaborate on various types of diagrams, from simple flowcharts to complex organizational charts and mind maps.

The software offers an extensive library of pre-built shapes, symbols, and templates that cater to different industries and diagramming needs, saving users time and effort in creating their visual representations. Additionally, Creately supports real-time collaboration, enabling multiple team members to work together simultaneously on the same diagram, regardless of their geographical location.

Pricing

• Free
• Starter: $ 5 /month per user
• Business: $ 89/month
• Enterprise: On Request

4. Whimsical

Whimsical is a popular flowchart software that excels in simplifying the process of creating visual diagrams and flowcharts. With its whimsical and intuitive user interface, the platform allows users to effortlessly design various types of diagrams, from simple flowcharts to complex wireframes and mind maps. One of Whimsical's standout features is its extensive library of pre-built shapes and templates, catering to different industries and diagramming needs.

This collection empowers users to quickly bring their ideas to life without the need for extensive design skills. Real-time collaboration is a key aspect of Whimsical, enabling multiple team members to work together on the same diagram simultaneously, enhancing teamwork and productivity. Users can seamlessly share ideas, provide feedback, and collectively refine their visual representation.

Pricing

• Starter: Free
• Pro: $10 Per Editor / Month 
• Organization: $20 Per Editor / Month

5. Draw.io

Draw.io is a user-friendly and versatile online diagramming tool that allows users to create and collaborate on a wide range of diagrams and charts. With an intuitive interface and a vast library of shapes and icons, it enables users to design flowcharts, mind maps, org charts, network diagrams, and more. Draw.io's cloud-based platform supports real-time collaboration, making it ideal for teams working together on visual projects.

It also offers the option to work offline and export diagrams in various formats, ensuring convenience and flexibility for users. Whether used for professional or educational purposes, Draw.io provides a convenient and powerful solution for visualizing ideas and concepts.

Pricing

• On Request

What Is the Cost of Flowchart Software?

The cost of flowchart software varies depending on the specific tool and its features. Some flowchart software options are available for free, offering basic functionality and limited access to templates and collaboration features.

On the other hand, premium flowchart software typically involves a subscription-based pricing model or a one-time purchase. The pricing can range from a few dollars per month for individual users to higher monthly or annual fees for team or business plans. Enterprise-level solutions with advanced features may come with higher costs. It is essential to consider the software's features, usability, and the number of users when evaluating the cost of flowchart software.

Conclusion

In conclusion, flowchart software offers a versatile and efficient solution for transforming abstract concepts into easily understandable diagrams. Its user-friendly features, collaboration capabilities, and integration options make it an indispensable asset for individuals and teams seeking to streamline their workflow and communicate ideas effectively.

Whether used for project planning, process analysis, or problem-solving, flowchart software empowers users to present complex information in a visually appealing and coherent manner, making it an essential tool in the modern professional toolkit.