Best Employee Monitoring Software
Best employee monitoring software is Teramind, interGuard, ActivTrak, Veriato, and SentryPC. The employee monitoring solutions give an insight to the employers about the time spent and managed by the employees in the organization.
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List of 20 Best Employee Monitoring Software
Modern work intelligence
Trusted by over 3,000 global brands, insightful Workforce Analytics, and productivity software is a leading provider of data-driven solutions and services that can help you optimize your employees' productivity and performance, remote, hybrid or office-based. Read Insightful Reviews
Explore various Insightful features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Insightful Features- Individual Reports
- Project Tracking
- Employee Burnout
- Workforce Productivity Monitoring
- Project Time Tracking
- Insider Threat Detection
- Time and attendance tracking
- Stealth Mode
Pricing
Insightful Caters to
- StartUps
- SMEs
- Agencies
- Enterprises
Listen.Act.Improve
A complete survey mould which launch various kind of survey among different cohorts of stakeholders and employees. Nevertheless the dashboard also helps with comparisons of the data and give a clear insights and the trends of the analytical points. Learn more about QaizenX
Explore various QaizenX features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all QaizenX Features- Experience Management
- Survey Management
- Action Planning
- Surveys & Feedback
- Dashboards & Analytics
- Data Analysis Tools
- Change Management
- Collecting Response
QaizenX Caters to
- StartUps
- SMEs
- Agencies
- Enterprises
Contenders | 2024
Complete Employee Monitoring Software
Time Doctor is to enable effective remote work and improve productivity in remote teams of the Employee Monitoring Solutions. It has easier to ensure that everyone is works efficiently and the ability to take screenshots of the computer or laptop screen every few times. Time Doctor is the most accurate productivity software on the market. Read Time Doctor Reviews
Explore various Time Doctor features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Time Doctor Features- Task Management
- Employee Scheduling
- View Chat-Room Conversation reports
- Reports
- Leave Management
- Dashboard
- Offline Time Tracking
- Billing & Invoicing
Pricing
Time Doctor Caters to
- StartUps
- SMEs
- Agencies
- Enterprises
A complete HR solution that improves end to end em
Suite of human capital management applications: HR, benefits, payroll, performance and talent management, suitable for midsize and enterprise customers with 1000+ employees. Learn more about Oracle Fusion Cloud HCM
Explore various Oracle Fusion Cloud HCM features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
- Internal HR
- Employee Alignment
- Learning Management
- Performance Management
- Recruitment Management
- Employee Handbook
- Performance Metrics
- Benefits Management
Oracle Fusion Cloud HCM Caters to
- StartUps
- SMEs
- Agencies
- Enterprises
Category Champions | 2024
Complete employee experience platform
Keka is an employee experience platform. The only HR & Payroll software that is employee centric. Unlike traditional HR systems, they are a modern new generation platform focused on user experience and simplifying complex workflows. For any employee-centric company, managing the HR, Payroll, and Talent Management is the key activities. Read Keka Reviews
Explore various Keka features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Keka Features- Employee Scheduling
- Interview Scheduling
- Scheduling
- Employee Profile
- Candidate Management
- Mobile Support
- Benefits Management
- Time & Attendance
Pricing
Foundation
$ 97
Upto 100 Employees
Strength
$ 194
Upto 100 Employees
Keka Caters to
- StartUps
- SMEs
- Agencies
- Enterprises
Contenders | 2024
India's fastest growing HR software
We couldn't find an HR solution that all stakeholders (employees, leaders, and HR) loved. So, we created one. Qandle - End-to-end HR solution that is smart, beautiful, and completely configurable, with a fully functional mobile app. Free Demo and Trials available. Read Qandle Reviews
Explore various Qandle features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Qandle Features- Drill Down Reports
- Resume Database
- Minutes Management
- Job Description Creation
- Real-time Scheduling
- Time & Attendance Management
- Analytical Reports
- Electronic Forms
Pricing
Foundation
$ 1
Employee/Month
Regular
$ 1
Employee/Month
Plus
$ 1
Employee/Month
Qandle Caters to
- StartUps
- SMEs
- Agencies
- Enterprises
Category Champions | 2024
World's Most Powerful HR and Payroll Software
HRMantra is the World's most feature rich HR and Payroll software helping automate the most complicated of hire to retire HR processes easily using its CRORES of ready to use features. It saves 30 min per emp per day giving over 10 times ROI. 100% project success assured. Read HRMantra Reviews
Explore various HRMantra features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all HRMantra Features- Data Migration
- Applicant tracking
- Multi-Currency
- Normalization
- Timesheet Management
- Loan & Advances Management
- Overtime Calculation
- MIS Reports
HRMantra Caters to
- StartUps
- SMEs
- Agencies
- Enterprises
Contenders | 2024
A versatile employee monitoring software for your business
Desk Time employee monitoring software is an automated, multi-platform solution with browser support. It also provides facilities like time monitoring, productivity analysis, screenshots, etc. Read DeskTime Reviews
Explore various DeskTime features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all DeskTime Features- Real Time Synchronization
- Event Calendar
- Account Tracking
- Application Integration
- Task Tracking
- Group Scheduling
- Expense Tracking
- Work Hour Tracking
Pricing
DeskTime Pro solo
$ 7
User/Month
DeskTime Pro for teams - as low as:
$ 4
User/Month
DeskTime Caters to
- StartUps
- SMEs
- Agencies
- Enterprises
Work Management & Performance Tracker
TrackHr is here to help you manage your business efficiently. With a growing business and expanding teams, the challenges to organize tasks and manage time to address wastefulness and inefficiencies also increase. TackHr solves all your business-related problems. Read TrackHr Reviews
Explore various TrackHr features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all TrackHr Features- Data Management
- Employee Awards
- Scheduling
- Vacation/Leave Tracking
- Employee Profile
- Peer-to-Peer Recognition
- Mobile Access
- Employee Self Service Management
Pricing
Small Size
$ 2
Per User/Per Month
Big Size
$ 2
Per User/Per Month
TrackHr Caters to
- StartUps
- SMEs
- Agencies
- Enterprises
Emergents | 2024
A perfect staff monitoring software for educational institutes
The solution is a ‘one-time purchase, lifetime license’ service. The employee monitoring software gives excellent features like recording keystrokes and filtering of unwanted websites. It is local server-based software, deployment friendly and can process extensive data. Learn more about iMonitorSoft
Explore various iMonitorSoft features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all iMonitorSoft Features- Email Integration
- Alerting
- Website Monitoring
- Alert Word Notifications
- Scheduling
- Applications Management
- Activity Monitoring
- Restriction
iMonitorSoft Caters to
- StartUps
- SMEs
- Agencies
- Enterprises
Emergents | 2024
An all-rounder online-offline employee monitoring software
A US-based solution launched in 2012 is an all-in-one employee computer monitoring software. It provides features from screen recording to behavior analysis and social media monitoring. The customer support is available 24/7. Various integrations for your business and an offline mode. Deployment: cloud, web, SaaS, installed, mobile(Android, iOS). Read Hubstaff Reviews
Explore various Hubstaff features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Hubstaff Features- Online Time Tracking
- Time Management
- Real Time Reporting
- Expense Tracking
- Employee Data Base
- Activity Monitoring
- Vacation / Leave Tracking
- Productivity Evaluation
Pricing
Basic
$ 5
User/Month
Premium
$ 10
User/Month
Hubstaff Caters to
- StartUps
- SMEs
- Agencies
- Enterprises
Category Champions | 2024
India’s Most Popular HR & Payroll Software
HROne is owned by Uneecops group, a 60+ Million fast-growing conglomerate with 09+ offices in the country employing 700+ smart professionals. It is a veteran business automation and services provider with 20+ years of profound experience. Read HROne Reviews
Explore various HROne features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all HROne Features- Formula Defined Salary Calculation
- Multi Company
- Exit Management & Seperation Management
- Salary Adjustment
- Help Desk
- Request Desk
- Sick Leave Tracking
- Project Planning
Pricing
Basic
$ 1
User/Month
Professional
$ 2
User/Month
HROne Caters to
- StartUps
- SMEs
- Agencies
- Enterprises
Category Champions | 2024
Software by Zoho Corporation Pvt. Ltd.
Zoho People is a Time Management Software and cloud-based HR software that's crafted to automate your HR processes while also focusing on your most important assets - your people. Designed for small, medium and enterprise businesses, Read Zoho People Reviews
Explore various Zoho People features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Zoho People Features- Shift Swapping
- Reporting/Analytics
- Recruitment Management
- Messaging
- Punch card
- Review Cycle Tracking
- Schedule Distribution
- Payroll Management
Pricing
ESSENTIAL HR
$ 1
Employee/Month Billed Annually
PROFESSIONAL
$ 1
Employee/Month Billed Annually
PREMIUM
$ 2
Employee/Month Billed Annually
Zoho People Caters to
- StartUps
- SMEs
- Agencies
- Enterprises
Category Champions | 2024
Akrivia HCM is an integrated HRMS SaaS platform th
Akrivia HCM is an integrated HRMS SaaS platform that packs in everything you need for managing your entire employee lifecycle with its 20+ modules and 100+ features. Read Akrivia HCM Reviews
Explore various Akrivia HCM features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Akrivia HCM Features- Rewards Management
- Weighted Performance Measures
- Role Management
- Timesheet Management
- Organizational Charting
- Employee Handbook
- Leave Policy Management
- Learning Plans
Akrivia HCM Caters to
- StartUps
- SMEs
- Agencies
- Enterprises
Category Champions | 2024
A fast and efficient employee monitoring software for your business
It is an easy-to-use employee monitoring software with exciting features launched in Armenia in 2015. It is an ideal partner for freelancing purposes and provides all the necessary features with additional features and integrations. Customer support is available 24/7. Deployment: cloud, SaaS, web, installed(Windows, Mac), mobile(Android, iOS). Read WebWork Time Tracker Reviews
Explore various WebWork Time Tracker features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
- Activity / News Feed
- User Level Management
- Collaboration
- Task Board View
- Billing Rate Management
- Online invoicing
- Invoice Management
- Rate Management
Pricing
Pro
$ 5
User/Month
Plus
$ 8
User/Month
Premium
$ 12
User/Month
WebWork Time Tracker Caters to
- StartUps
- SMEs
- Agencies
- Enterprises
Category Champions | 2024
An affordable employee computer monitoring software for your business
Here is a cloud-based employee monitoring software with different features like payroll automation, project & task management, Attendance & leave management, etc. There is a mobile app also supported by the software. The customer support is online through email. Read LogNTrack Reviews
Explore various LogNTrack features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all LogNTrack Features- Timesheet Management
- Asset Tracking
- Search / Filter
- Behavioral Analytics
- Document Management
- Project Tracking
- Email Monitoring
- Applications Management
Pricing
Trial
$ 0
30 days
India
$ 3
User/Month
Rest of world
$ 5
User/Month
LogNTrack Caters to
- StartUps
- SMEs
- Agencies
- Enterprises
Emergents | 2024
A versatile and professional employee monitoring software for your business
Network Lookout is a robust employee monitoring software for your business. Features include remote desktop monitoring, activity monitoring, shared desktop, etc. The software is cloud-based, and customer support is through email. Learn more about NETWORK LOOKOUT
Explore various NETWORK LOOKOUT features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all NETWORK LOOKOUT Features- Scheduling
- Activity Monitoring
- Applications Management
- Time Management
- Keystroke Logger
- Time Scheduling
- File & Document Tracking
- Search / Filter
Pricing
Basic
$ 150
One Time
NETWORK LOOKOUT Caters to
- StartUps
- SMEs
- Agencies
- Enterprises
Category Champions | 2024
Great employee computer monitoring software with easy to use interface
Kickidler is based in Russia and launched worldwide in 2013. It is a user-friendly employee monitoring software. Features include browsing history, remote controlling, activity monitoring, etc. Deployment: web, cloud, SaaS, installed(Windows, Mac), mobile(Android, iOS-native). Read Kickidler Reviews
Explore various Kickidler features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Kickidler Features- Remote Desktop Control
- Activity Monitoring
- Web Activity
- Alert Word Notifications
- Live View & History Playback
- Website Monitoring
- Search / Filter
- Scheduling
Pricing
Month Plan
$ 10
User/Month
Year plan
$ 50
User/Year
Kickidler Caters to
- StartUps
- SMEs
- Agencies
- Enterprises
Emergents | 2024
Suitable employee monitoring software for small-scale industries
The software is based in Italy, launched in 2013. Provides all the essential features that an employee monitoring software should offer. Besides, It offers most collaborations useful for your business. Deployment: web-based and mobile. Read Timeneye Reviews
Explore various Timeneye features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Timeneye Features- Mobile Time Tracking
- Overtime Calculation
- Automatic Time Capture
- Multiple Billing Rates
- Billable & Non-Billable Hours
Pricing
STARTUP
$ 15
2 Users/Month
FREE
$ 0
User/Month
PRO`
$ 299
50 Users/Month
Timeneye Caters to
- StartUps
- SMEs
- Agencies
- Enterprises
Software by SentryPC
SentryPC is a best of employee monitoring software and cloud-based system to easily managing all computers in organization and employees team activities from anywhere at anytime. That is normal deployed to business networking and easy central log viewing via central networked. Read SentryPC Reviews
Explore various SentryPC features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all SentryPC Features- Remote Desktop Control
- Remote Cloud Access
- Instant Message Monitoring
- Applications Management
- Activity Monitoring
- History Playback
- Search / Filter
- Real Time Monitoring
Pricing
Basic Plan
$ 60
Per Year
SentryPC Caters to
- StartUps
- SMEs
- Agencies
- Enterprises
What is Employee Monitoring Software?
Employee monitoring software is a cloud-based solution that allows company administrators to remotely monitor and supervise their employees’ laptops and promote easy centralized log reviews via a unified network PC.
An employee monitoring software is a computer program used by employers to track the activity on the computers assigned to their employees. Employee activity surveillance used to be limited to CCTV cameras in any office. However, advances in technology have now incorporated more accurate tools for recording employee activities. There are several bases of differentiating between various employee monitoring software. There is software targeting performance and productivity, some go after surveillance, while some project management.
The main concern of having such software is to monitor the productivity of employees. Companies often experience loss of business due to the low productivity of their employees. Moreover, when employees surf a website for personal use, they generally mean no harm, but it is often that employees spend too much time on non-work-related sites. According to a survey in the US, 64% of employees admitted that they surf non-work-related websites daily. Of all respondents, 21% spent five hours, and 3% spent ten hours on such surfing, so the companies experience 40% of productivity loss per year.
Such factors indicate that your company needs an employee monitoring system. Moreover, when your company consists of off-premise executives, it is desirable to see whether they are working on their projects for suitable time-span. Here is the need for remote employee monitoring software. Besides, the inclusion of analytics brings in more ways to analyze your employee activities.
How does Employee Monitoring Software Work?
There are different ways of keeping track of your employee activities. Some of them are listed here:
1. Through Software
It includes records of what goes on screen viz; screenshots, site-blocking, and filtering, etc.
2. Phone Tapping
Another effective way of ensuring track of productivity is by tapping the phone calls of your executives.
3. Email Access
This states that employers have access to employee’s emails to see the number of personal errands ran through office hours.
4. Surveillance
Use of cameras to record what goes on over particular regions of your office premises.
5. Location Monitoring
A useful way of monitoring when employees are constantly changing position.
6. Keystroke Recording
Keeping a log of the keys struck on the keyboard.
How to Choose the Best Employee Monitoring Solution?
In order to choose a high-quality employee tracking software tool, first of all, you need to have a clear goal. If you just need to keep track of the productive (and unproductive) time of your remote employees for payroll purposes, it will be enough to install simple time trackers without additional features. However, if you want to track all of your team’s activities, keep constant screen recordings, monitor all apps and websites used by your team, and prevent data leakage, you should choose an all-in-one solution, which is totally worth your investments.
Make sure you read all the terms and conditions carefully – some monitoring tools offer a license only after entering a contract with the manager to protect yourself from prohibited use of the tool. For example, this can be installing an agent on the PC without notifying the user.
Don’t forget about ratings on review sites to understand if the chosen tool is worth installing. That’s where you can find detailed information on pros and cons, and read about the company’s overall experience.
We hope this review will help you find the best solution to maintain reliable control over your remote employees and boost your organization’s productivity. If you have any experience in using such tools (or similar options), please, feel free to share it below in the comments.
By the way, if you’re only planning to launch a business entity, say, form an LLC, before you hire employees and get to monitoring tools, you might want to check this list of the 7 best services to help you with LLC formation. This is where you can learn about companies like ZenBusiness, IncFile, Northwest Registered Agent, and other reliable online formation services to help you do everything right from the start, saving your precious time (and even money, in the long run).
If you don’t want to handle all the paperwork by yourself, if you doubt that you have enough knowledge to cover the legal issues related to your new business, you might want to check the article to save yourself from all future risks.
What are the Types of Employee Monitoring Software?
-
Project Supervision and Management Tool
Such a type of employee monitoring system is helpful when the company needs to distribute and monitor various tasks and projects to their employees. There are different features for analyzing metrics like time consumed for completing a task.
-
Productivity Regulation Tool
Such software targets the regulation and increase in productivity of the company. The key feature of this type of software is smart analytics. Different facilities for analyzing how much time do the employees waste and who are lagging in their assigned tasks. It helps the organization to identify the sources of decreased productivity and figure out ways to rectify the issue.
-
Surveillance Tool
The type of software here is helpful when a company is facing severe data breaches. The software of this kind mainly targets the information flow in the organization. It gives the administrator the authority to restrict file access, monitor emails, etc.
-
Remote Employee Monitoring Tool
Such type of software is useful when you have a large number of executives working remotely. Here, the concentration is on features like Live screen recording, screenshots, etc.
What are the Features of Employee Monitoring Software?
There are a lot of features that a perfect employee monitoring software should incorporate as it includes numerous tasks. Some of these features are as below.
Basic Features
1. Timesheet
This feature is at the heart of any employee monitoring system. It automates the log-in & out activities of the employees.
2. Productivity Evaluation
Whenever the productivity of an employee goes up or down suddenly, the analytics tools help in making corresponding arrangements for the concerned individuals.
3. Location Monitoring
The feature is vital for remote employee monitoring software. It is useful when deliveries and pick-ups of a company are concerned. The incorporation of GPS in the software is an excellent addition.
4. Task Management
The task management feature allows the employer to see up to what stage the employee task is complete.
5. Alerts
This feature ensures that any breach in the sensitive area of your business doesn’t go unnoticed.
6. Stealth mode
If the law allows, Stealth mode is helpful if the company encounters any data breach, and needs to find the source of the offense. Announcing the deployment of such software will facilitate the culprit to circumvent the software functionality.
Advanced Features
1. Screenshot Monitoring
The feature captures the screenshot of remotely working employees at a fixed interval of time. Display of the screenshots as thumbnails on employer screen ensures proper workflow.
2. Keystroke Recording
Such a feature allows the recording of data entered on a keyboard by the employee. The data is retrievable for future reference.
3. Email Monitoring
The feature gives the employer easy access to employees' office inbox, opening the possibility to review any personal activity on the expense of work hours.
4. Real-Time Monitoring
With real-time monitoring, the administrator can log-in and watch the on-going session of the remotely working employee.
5. Social Media Monitoring
The feature allows recording the social media traffic on the employee screen in terms of session-time. It enables the employer to know how much time does the employee spends on social media instead of working.
What are the Benefits of Using an Employee Monitoring Software?
Below given is a list of the benefits of using an employee monitoring software.
- Minimized Management
Here the point is that, when individuals know they are monitored, they waste minimum time. Hence, reducing the work of their managers. Besides this, now managers don’t need to ask the executive what tasks they are working on personally. It is done quickly with the software.
- More Accuracy in Billing
Manually filling timesheets is a loathsome work and there remains a question on the authenticity of such methods. With the time monitoring feature of the software, it becomes easy to calculate and execute payroll and overtime for your employees automatically, resolving the question of authenticity.
- Manpower Assessment and Work Distribution
It often happens that some of the employees have more work on-hand than others, not because others avoid work, but the unequal distribution of work. It is because we are unable to say how much time does a team or individual takes to finish a task. So, the allotment of work is on hardly accurate guesstimates. Here, the Employee monitoring tools help managers to accurately distribute the workload based on the reports provided by the software.
- Informed Decisions and Fewer Errors
When employers can view the live feed of the employee computer screen, they can spot the probable errors quickly and correct them. Moreover, the data form the software gives employers, a better insight into their employees’ distinct capabilities. It helps the managers to decide the type of work to be assigned to certain employees.
What are the Common Issues of Using Employee Monitoring Tools?
-
The Legality of the Software
The risks of mishandling the data related to an employee are dangerous as the policies like GDPR(General Data Protection Regulation) and the CCPA(California Consumer Privacy Act) came into effect. It is advisable to consult an attorney to construct an employee monitoring policy for your company safely.
-
Disguised Virus Threats
Nowadays, many software that in disguise of exchanging employee monitoring tools collect sensitive information. The information can be regarding the company or individual, which is then further sold to interested buyers.
-
Unexpected Effects on Morale
Employees may not readily agree to the idea of something or someone always monitoring behind their shoulders.
How to Track Employee Productivity with Employee Monitoring Tools?
The productivity of an organization is equal to the productivity of its employees. They are the key elements to build a successful business at an unbelievable speed. And that’s why employee productivity should be a part of every organization’s business strategy. Any hindrance to their productivity will leave a sore effect on your business.
So no matter which industry you operate in, you must consider ways to boost employees’ productivity. If not, it will only lead to the wastage of human and capital resources from your end.
As per a report by Voucher Cloud, the average employee productivity rate throughout the day is just 2 hours and 53 minutes, which implies that on a shift of 8 hours. The study also depicts an employee losing a valuable time of 4 hours due to unnecessary intrusions and delays.
All these are the main reasons that result in the overall performance gap of an employee.
So how to measure and track employee productivity in the organization to fill these performance gaps?
Best Measures to Track Employee Productivity in an Organization
Below are a few proven solutions that organizations come across with the help of technology and business intelligence to track employees’ productivity.
1. Set A Baseline With Clear Expectations
An employee must follow a set baseline with clear expectations that ensure what they can or cannot do. They must know that they are supposed to meet certain specific standards for their tasks.
By mentioning clear expectations, you can set a borderline for all your employees that they must follow. Also, with set deadlines, there will be less time for procrastination among your employees, and they will be able to deliver their work timely. Your employee must understand that they need to adhere to the given job responsibilities.
2. Set Clear Goals And Objectives
Defined goals and objectives help employees boost their productivity and reach their set targets quickly. With a target in mind, they can channelize all their energy into achieving them. They will lead to no distractions or disturbances, or any sort of confusion.
A clear goal will encourage them to:
- Know their role
- Expectations related to the goal
- Timely delivery of tasks
Informing your employees beforehand about a task gives them a clear outline that won’t waste their time and encourage them to start immediately to finish it up in due time. Keep examining the employee performance towards their goals and how much they contribute towards it regularly.
This can be done by:
- Weekly or biweekly feedback or one on one discussion sessions
- Quarterly reviews
- Defined performance metrics
3. Follow Process
Productive companies have an entire process layout for recurring tasks and projects that an employee must execute. The loss or absence of these processes has a massive impact on the employee’s productivity and increases the performance gaps.
How to define processes?
- Observe your team’s current work and enlist their tasks and ask a lot of questions
- Make a flowchart and draw processes
- Highlight the problem areas
- Now work backward by starting with a goal and making the desired solution as a process.
4. Measure Tasks and Not Hours
An employee is supposed to work 8 to 9 hours a day, but that should not measure their productivity. Instead of following an industrial-age mindset, one should calculate and track employee activity as per their work efficiency and completion of tasks. Even a study shed light that managers must not fall for passive ‘face time.’
Instead:
- Evaluate what a threshold of an employee and minimum work s/he can do in a day.
- Accordingly, set it as a standard time for every task.
- Offer motivation, support, tool, and environment to maximize the productivity
- Later, when an employee completes a job, observe the productivity rate and modify the current set criteria to track their productivity.
5. Daily Updates From Project Manager
Create a feedback culture in your organization, make sure that you get daily updates on the working environment of your employees and about their productivity reports. It might be difficult for you to handle everything yourself, so interact with your project manager.
Why?
- Increases transparency
- Boosts performance
- Elevates engagement
- Helps in resolving problems
- Mitigates any risk due to miss (or no) communication
6. 360-Degree Feedbacks
360-degree feedback model ensures that you must receive feedback about an employee from everyone in the organization and customers. This tracking model is instrumental but not applicable to all business models, so make sure you are fit for it before adopting it.
How to give feedback?
- Avoid offering unrequested advice.
- Don’t be vague as it will further increase confusions
- Be empathetic and maintain secrecy
- Don’t wait for an annual performance review for offering feedback
- Offer room for two-way discussions
7. Measuring a Healthy Work Environment
Some individuals associate the work environment with lighting, ventilation, pantry, and other infrastructural facilities, but it also includes the work atmosphere in an organization.
A healthy working atmosphere will promote transparency, cooperation, teamwork, and productivity among its employees. On the other hand, an unhealthy work environment will cause depression and dread among its employees.
As an employer, you must take care that your organization must follow etiquette and provide a positive work environment to ensure productivity among your employees.
8. Use Time Tracking Software
Monitor the amount of time your employees spend on your job with time-tracking software. This tool will help you measure the perfect time an employee takes to accomplish a task. Every time your employee is given a task, ask them to monitor it with time-tracking software. Make sure your employees keep a record, and you can examine it to measure their productivity.
9. Keep A Check On Employee's Digital Activities
Monitor the time spent by your employees by keeping a check on their digital activities. Most of the employees today spend a lot of time every day on their phones while working in an organization. These hours are enough to hamper their daily productivity and increase their performance gap.
As an employer or an HR professional, you can block the URLs of social media sites and other websites on your organization’s system and WiFi. By doing this, you can limit the use of phones by your employee and can increase their productivity.
10. Utilize Project Management Software
Project management software is a great tool to optimize the daily handling of your business. The software helps you keep a daily tap of your employee’s work and check their efficiency throughout the day. The software also allows employees to complete their work on a set routine with total efficiency. With project management software, you don’t need to use the extra time to calculate your employee’s productivity; they will automate it for you.
10 Best Employee Monitoring Software
Each of the solutions presented below is suitable for a certain task type. Read on to find the ones that will fit your business structure.
1. ActivTrak
ActivTrak is a cloud-based service for monitoring employees. It allows you to analyze the daily activity and behavior of the staff on their computers. The tool is constantly updated and develops rapidly, offering an intuitive interface and solid monitoring capabilities. According to various sources, $20 million has been allocated for its development in 2020.
To install ActivTrak, you should simply create an account and install agents on the computers you intend to monitor. The server part of the program is automatically installed on the cloud.
Pros
- Monitoring employee activity (screenshot recording, video export, etc.)
- Automatic alarm notifications
- Flexible customization. Set notifications by screenshot types
- Privacy features
- Monitor employees’ corporate emails
- Plenty of reports on working hours
- Fully cloud-based version
- Two-factor authentication
- Integration with Active Directory
- Apps for iOS and Android
- Block unwanted websites and apps
ActivTrak is available at an affordable price and is somewhat reminiscent of Google Analytics in terms of its dashboard. The tool is suitable for any type of medium to large business, but most of all – to FinTech companies.
2. InterGuard
InterGuard Employee Monitoring software allows you to track and record all of your employee’s computer and phone activities. It was originally designed to allow businesses to track their employees’ activities, prevent data theft, and develop emergency response technology.
The app stores all data related to employee activity in the main interface, even when there’s no network connection. The stored data includes all employee activities, which are carefully analyzed to create logs, replay, alerts, and audit trails. and behavioral standardization. The employer can view all messages, social media, emails, files, programs, browser history, printed materials, and even geo-location (helpful for tracking planned routes for deliveries).
InterGuard logs all system enterprises to produce readable data that can be used for alerts, reports, and searches. It also controls data access by blocking any unauthorized requests and monitors those apps and users that are associated with sensitive data. This also includes data channels, routed to them, and final locations of the recipients. Apart from that, the tool also learns about any DLP policy violations that may occur and blocks them.
Pros
- Performance monitoring. InterGuard provides quantitative measures of time spent on websites and apps that you consider productive/unproductive.
- Employee investigations. InterGuard logs all employee computer activity, providing evidence in case you need to act fast in terms of internal, criminal, or civil investigations.
- An invisible InterGuard agent can be deployed silently and remotely so the purpose of the investigation is not disclosed.
- Insider Threat Detection. Ensure that your employees are not abusing your trust with employee monitoring software. Get alerts on suspicious activity and stop data filtering before a malicious or careless employee causes a data breach from within.
3. Veriato 360
Veriato offers an app with the ability to collect large amounts of data, provide reports, and automatic incident response for screen recording. It’s an easy-to-use tool for large organizations, but there’s no cloud option.
Veriato 360 is the flagship product of the company for centralized monitoring of employee activity, providing a high-level view of how employees are using their work PCs and the Internet. The tool allows you to inspect the work activities of your entire organization with easy-to-use graphical charts.
Veriato 360 includes tools for automated deployment and remote management. It records a variety of activities, including email correspondence, chats, instant messages, websites visited, searches, keystrokes, and apps used. The tool is also a solution for recording screen images in camcorder mode.
Pros
- Full control over data collection
- Screen recording with playback
- Customizable alerts and reports
- Keyword tracking
- Quick reports. Veriato 360 fills the database with information received about activity from each user’s computer and provides more than 75 built-in, easy-to-read, versatile quick reports
- File tracking and email capture. Veriato 360 provides a complete record of all emails received/sent, including attachments
- Simple admin interface
- Automated grouping by behaviour, anomaly detection, incident response;
- Performance tracking
- Synchronization with Active Directory
4. Teramind
Teramind is a powerful software suite for employee monitoring, internal threat detection, and performance optimization in the workplace. Teramind combines the functions of a time tracking system (EMS) and an information leak prevention system (DLP).
Pros
- Flexible plans. Depending on your needs, you can choose between the Starter, UAM, or DLP plans
- User-friendly dashboard interface
- Video recording of employee monitors. Ability to view monitors based on user activity
- Mic-recording ability
- User-friendly tools for comprehensive email monitoring
- Behavioural analysis of users and Flexible risk adjustment
- DLP system functions
- User-friendly, informative demo version
The installation process for the cloud is standard. You create an account, download the agent, and install it on your employees’ PCs. After that, the data appears on the dashboard. On-Premise deployment, though, is more time-consuming.
Teramind is focused on large companies, whose tasks include not only analysis of employee productivity but also protection of corporate information.
5. Time Doctor
Time Doctor is an employee time-tracking system with advanced features. You can expect invoicing in the mobile app and integration with third-party services such as Asana. Just like Hubstaff, the tool is suitable for companies that have remote employees or working with freelancers.
Time Doctor contains many useful features, from online monitoring of employees to time tracking and project management. The interface looks somewhat outdated, but it’s still a solid platform that definitely deserves attention.
Time Doctor is designed for a wide user audience, whether remote employees (even one freelancer) or engineers developing software at large companies like Apple and Verizon.
Pros
- Ease of use and accurate capturing of productive and unproductive time
- Integration with Trello, Slack, Asana, GoogleApps, GitHub, Bitrix24, Zoho CRM, etc
- Works with all popular platforms: Windows, Mac, Linux, Android, iOS
- Takes screenshots from users’ webcams
Time Doctor program is often referred to as an analogue of Hubstaff because it too is focused on controlling the work of remote employees. The tool offers a bit of everything, including project management and time tracking.
6. Monitask
This is a time tracking and time management system aimed primarily at remote workers. Monitask is an easy-to-use time tracking software designed for remote groups of employees that includes automatic schedules and screenshots of employee workstations as proof of work done. Screenshot monitoring is completely transparent to employees, and they control when monitoring starts and when it stops. It’s also suitable for recording the efficiency of office employees.
Monitask consists of two parts:
- Client (Desktop App). This application is designed for Windows OS. It allows you to enter the system with your login and password. You can set the current project, task, run a time report or pause it. The application collects screenshots and sends them to the server. Each screenshot is accompanied by a description of the time it was taken. You can see what project and task the screenshot belongs to. All the information transferred can be edited on the Monitask server.
- Server (Website). This is the place where all information about employees, projects, and screenshots is stored. Information is available in the form of reports and screenshot gallery. User settings are set individually or for a team. Employees can edit their information, and supervisors can edit any information sent to the server.
Manager Capabilities
- Monitoring screenshots to confirm a remote employee’s work
- Online monitoring panel – see who is currently working and what they are working on
- Detailed team reports (time spent on projects, days of the week, activity, software used, etc.)
- Access to the employee’s individual statistics (screenshots, activity, programs used in work)
- Invite new employees (via email)
- Customize settings for each employee individually or for an entire team
- Paid rates – the ability to set individual rates for each user
- Automatic timesheets – precise timesheets, accurate to the minute
- Adding projects and assigning them to employees
Employee Capabilities
- Manual start/pause time tracking
- Ability to specify current tasks and projects
- Set time manually (if allowed by privacy settings)
- Delete unnecessary screenshots and time (if allowed by privacy settings)
7. Workpuls
WorkPuls is an automatic time tracking program that provides insights into how employees spend their work time at their computers. It’s an ideal solution for monitoring, analyzing productivity, and tracking time spent on various projects. With WorkPuls, managing your remote workforce becomes much easier. The tool is suitable for small businesses, enterprises, and remote teams.
Pros
- Real-time employee performance tracking – see what apps or websites your employees are using at the moment
- Screenshots – automatically takes screenshots as proof of work time and attendance
- In/out and overtime automatic recordings
- Timekeeping – access all data retroactively so you can analyze everything later
- Payroll integration with PayPal, Payoneer, and Quickbooks
- Employee Login – allows employees to access their own performance-related data
- Client Login – client access to data for employees or virtual assistants who are working on their tasks/projects
Features
- Screenshots
- Real-time overview
- Data policy
- Tracking computer activity
- Timekeeping functions
- Verified attendance
- Sensitive information security
- User Behavior Analysis (UBA)
8. Ekran System
Ekran System is an insider threat management platform known for its intelligent incident reporting system and advanced monitoring tools for IT-system managers. The system’s main advantage is its versatility – it combines activity monitoring, access control, and user identification, providing lightweight software agents for all types of endpoints.
You can expect full desktop and server OS support, reliable protection from insider threats, and a low cost of ownership. Manage identities, collect evidence, get useful notifications, investigate incidents, respond to them, and do so much more with the Ekran System.
9. Kickidler
This powerful tool is primarily aimed at controlling the productivity of your colleagues in the workplace. Kickidler features an advanced timekeeping system, including control over vacations, sick leave, business trips, lunchtime, and breaks. Kickidler also offers a production calendar to create a work schedule for a team.
Pros
- Total control over the working time of employees
- Analysis of each employee’s efficiency and identification of the most productive workers, presented in graphs and bar charts
- Ability to monitor remotely in real-time
- Detection of irregularities during the work process
Features
- View employee screenshots in real-time
- Timekeeping: total hours worked, in/out time, productive/unproductive time
- Production calendar to maintain the work schedule
- Histogram of workplace violations (activities, such as job searching or visiting entertaining websites, not related to work, will be defined as violations)
- Work efficiency statistics (find out at what time the team’s productivity decreases/increases, and which of the employees works more efficiently)
- Control over apps used
10. NuovoTeam
This tool is designed to specifically address the needs of organizations that employ non-desk workers and field forces. NuovoTeam is an all-in-one productivity application for non-desk workers, frontline workforce and essential workers. It enables the organizations to keep a close try on employee productivity, schedule and assign tasks for each employee while facilitating team communication and collaboration.
Pros
- Quickly assign tasks to the workforce within the corporate directory
- Keep a track of employee location
- Facilitate team communication, collaboration and file transfer
- Communicate important information by broadcasting messages
- Personalize dashboard for easy navigation
Features
- Centralized corporate directory
- Work schedule and task assigning to the employees
- App-based employee clock in and out
- Real-time location tracking
- Communication over VoIP calls, instant messaging and group chats
- Role-based dashboard access
10. WebWork Time Tracker
WebWork Time Tracker is an all-in-one software that provides you with all the features and functionalities to monitor employees in real-time and track their working hours. It allows you to manage daily workplace operations and analyze team performance to reach higher productivity. Its multiple features automate many processes, thus allowing you to save time and achieve greater output. It is a great match for all types of businesses, freelancers, and remote employees due to its complete customization.
Pros
- Affordable pricing: $2.99/user/month for all features
- 4 types of time tracking:
- Desktop
- Web
- Mobile
- Chrome Extension
- Integration with numerous well-known tools to level up your performance
- 4 versions of screenshots to have full transparency of employees’ work activities
- Request additional features on demand to have every aspect of your project covered with WebWork Tracker
- 24/7 customer support to have instant answers for all your inquiries
Features
- Time tracking with screenshots
- Automated attendance monitoring
- Apps & websites usage tracking
- Activity level recording based on keystrokes and mouse clicks
- Real-time reports with powerful insights
- Task management system
Conclusion
Maintaining a regulated standard of productivity is a crucial aspect of any business. Hence, choosing a proper and accurate Employee monitoring system is a determining one. There are various tasks related to employee monitoring and several aspects to be kept in mind while choosing a suitable software for your business. Cost and Customizability are the important ones. There are specific challenges in employing such software, which one should tread carefully
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