Best Expense Management Software
Best expense management software are Expensify, Freshbooks, FyleHQ, Zoho, and Expenseout. An expense management system helps companies manage their expenses, streamline their expense entries, eliminate paper trails, and reduce administrative efforts.
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List of 20 Best Expense Management Software
Best-in-class Cloud Accounting & Financial Managem
Sage Intacct is a cloud-based financial statement solution designed for small and mid-sized businesses. This robust and innovative software automates critical finance and accounting processes besides providing users with real-time financial insights. Read Sage Intacct Reviews
Explore various Sage Intacct features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Sage Intacct Features- HR & Payroll
- Analytics & Reporting
- Customizable invoices
- Tax Management
- Cash Management
- Online payments
- Fund Management
- Duplicate Payment Alert
Sage Intacct Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Contenders | 2024
Software by Divvy
Divvy is a fully featured Accounting Software designed to serve Agencies, SMEs. Divvy provides end-to-end solutions designed for Windows. This online Accounting system offers Staff Management, Expense Tracking, Cash Management, General Ledger, Receipt Upload at one place. Read Divvy Reviews
Explore various Divvy features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Divvy Features- Vendor Management
- Staff Management
- Expense Tracking
- Fund accounting
- Activity Tracking
- What If Scenarios
- Billing & Invoicing
- Government
Divvy Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Simple, Affordable and Connected
TRADOGRAM is a cloud-based procurement management solution that allows you to monitor purchases and access procurement information anytime & anywhere. It is designed with customizable controls, supplier management, contract management. Read TRADOGRAM Reviews
Explore various TRADOGRAM features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all TRADOGRAM Features- Procurement Management
- Supplier Management
- Bid Management
- Contract Management
- Receiving
- Supplier and Purchase Order Management
- Spend Management
- Catalog Management
Pricing
TRADOGRAM Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Category Champions | 2024
Expense management report done in easy way
Automate your expense reporting and approval process with the help of Zoho Expense. Say goodbye to expense reports done on paper. Zoho Expense is a cloud based expense reporting software, designed to automate your expense reporting software process. It is built to cater small and medium, growing businesses. Read Zoho Expense Reviews
Explore various Zoho Expense features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Zoho Expense Features- Page layouts
- Expense Rules
- Data Imports/Exports
- Corporate Card Reconciliation
- Approval Process Control
- Reimbursement Management
- Collaboration
- Expense Report Management
Pricing
Zoho Expense Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Software by Emburse
Emburse is a fully featured Expense Management Software designed to serve Startups, Agencies. Emburse provides end-to-end solutions designed for Web App. This online Expense Management system offers Approval Process Control, Receipt Management, Spend Control, Receipt Upload at one place. Learn more about Emburse
Explore various Emburse features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Emburse Features- Spend Visibility and Analytics
- Compliance Management
- Mobile Access
- Expense Claims
- Travel Booking
- Receipt Upload
- Workflow Management
- Expense Forecasting
Emburse Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Category Champions | 2024
Easy to use Expense Management Software
This bookkeeping software makes your accounting tasks easy, fast and secure. Start sending invoices, tracking time, and capturing expenses in minutes. We uphold a longstanding tradition of providing extraordinary customer service and building a product that helps save you time because we know you went into business to pursue your passion and serve your customers - not to learn to account. Read FreshBooks Reviews
Explore various FreshBooks features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all FreshBooks Features- Receipt Management
- Recurring Billing
- Stock Management
- Account Tracking
- Billable Hours Tracking
- Billing & Invoicing
- Credit Bureau Reporting
- Electronic Receipts
Pricing
FreshBooks Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Airbase, the leading spend management platform for
Airbase modern spend management combines accounts payable, expense management, and corporate cards on one platform. It offers a guided procurement experience to manage all spend. Read Airbase Reviews
Explore various Airbase features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Airbase Features- Automated Scheduling
- Multi Currency
- Approval Workflow
- Check Processing
- Multi-Currency
- Reporting/Analytics
- Financial Accounting
- Expense Tracking
Airbase Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Procurement Software Made for People
An innovative Procurement Software for small and mid-sized businesses that is easy to implement and has flexible open pricing. Precoro helps companies in over 50 countries to eliminate manual work, improve visibility and control their purchases in the best way. Read Precoro Reviews
Explore various Precoro features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Precoro Features- Sourcing Management
- General Ledger Entry
- User access management
- Shipping Management
- Order Management
- Supplier Management
- Budgeting/Forecasting
- Warehouse Management
Pricing
Precoro Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Category Champions | 2024
Best Expense Management Software
Keka is the best HRMS software for all types of businesses. It is the best HRMS software that is employee-centric. Unlike traditional HRMS solutions, it is a modern new generation platform focused on user experience and simplifying complex workflows. Read Keka Reviews
Explore various Keka features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Keka Features- Billing & Invoicing
- Dashboard
- MIS Reports
- Ad Hoc Reports
- Customizable Templates
- Analytics
- Interview Scheduling
- Compensation Calculation
Pricing
Foundation
$ 97
Upto 100 Employees
Strength
$ 194
Upto 100 Employees
Keka Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Contenders | 2024
A Comprehensive Touch-free Attendance Management &
No need to External Hardware, GPS based attendance, Face-recognition (Selfie) enabled attendance, ESS Features, Leave Management, No need to external hardware, loaded dashboards, Auto muster roll generation, Quick & smooth implementation & many more. Read Pocket FaME Reviews
Explore various Pocket FaME features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Pocket FaME Features- Leave & Absence Reporting
- Shift Management
- Employee Hourly Wages
- Leave Policy Management
- Timesheet Management
- Payroll Integration
- Geofencing Time And Attendance
- Attendance Tracking
Pocket FaME Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Category Champions | 2024
Cloud based expense report software
Happay offers three leading solutions - Business Travel, Employee Expenses, and Corporate Payment Management for Enterprise Businesses. Happay boasts a customer base of 7000+ companies, across industries, from around the globe, solving all kinds of Fintech Challenges. Read Happay Reviews
Explore various Happay features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Happay Features- Travel Planning
- Invoice Management
- Expense Tracking
- Duplicate Payment Alert
- Receipt Management
- Expense Control
- Expense Reporting
- Spend Control
Happay Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Contenders | 2024
Most preferred Expense Management Software by Business
2Grow HR is one of the smartest payroll systems available in India. It saves your time and money. 2GrowHR allows you to automate managing the employees’ Salaries, Wages, Allowances, Taxes, EPF, and Deductions, and enjoy seamlessly. Read 2Grow HR Reviews
Explore various 2Grow HR features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all 2Grow HR Features- Taxation Management
- Events & Reminders
- Vacation/Leave Tracking
- Bonus
- Multiple Pay Schedules
- Attendance management
- Shift Management
- Payroll Management
2Grow HR Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Category Champions | 2024
Expense reports made delightful with HRMantra
HRMantra is the World's most feature rich HR and Payroll software helping automate the most complicated of hire to retire HR processes easily using its CRORES of ready to use features. It saves 30 min per emp per day giving over 10 times ROI. 100% project success assured. Read HRMantra Reviews
Explore various HRMantra features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all HRMantra Features- Data Import / Export
- Time per Project Reporting
- Document Management
- Mobile App
- People Management
- Performance Appraisal
- Overtime Management
- Self Service Portal
HRMantra Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Category Champions | 2024
Trusted Software for Expense Management
The greytHR Platform offers productivity tools for better people management, simpler HR processes, and professional delivery of HR services. 20,000+ compaines, 2 million+ employees and available in 250+ Cities across India, 20+ countries - UAE, Saudi Arabia, Kuwait, Qatar etc., rely on greytHR. Best for large, medium & small business HR software. Read greytHR Reviews
Explore various greytHR features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all greytHR Features- Multi-Location
- Letter generation
- Onboarding
- Arrears Calculation
- Bonus
- Mobile App
- MIS Reports
- HR & Payroll
Pricing
Starter
$ 0
Per Month for maximum 25 Employees
Essential
$ 49
Per Month for 50 Employees, INR 30 PEPM
Growth
$ 76
Per Month for 50 Employees, INR 60 PEPM
greytHR Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
High Performer | 2024
Easy-to-use Expense Report Software
Simple Billing software with complete inventory and accounts modules. It's fast, reliable and easy to maintain. Ideal for businesses that have a large number of invoices and deals in 100's of SKU's. Typically used by distributors, retailers and small manufacturers. Read Horizon ERP Reviews
Explore various Horizon ERP features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Horizon ERP Features- Access Controls/Permissions
- Discount & Schemes
- Price List Management
- Print Or Email Invoices
- VAT / CST / GST Reports
- Retail POS
- Sales Tracking
- Barcoding / RFID
Pricing
SINGLE PC License
$ 192
One Time
THREE PC License
$ 384
One Time
EIGHT PC License
$ 746
One Time
Horizon ERP Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Contenders | 2024
A 360-degree solution for Expense Management
The software has been designed to lubricate the HR processes. It keeps a tab of entire information of an employee from the date of joining to his/her full and final disbursal at the time of leaving. Read BatchMaster HeRd Reviews
Explore various BatchMaster HeRd features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all BatchMaster HeRd Features- Help Desk
- Performance Management
- Time Off Management
- Leave & Absence Reporting
- Calendar Management
- Reference Checking
- On-going Performance Tracking
- Productivity Analysis
BatchMaster HeRd Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Category Champions | 2024
Easy-to-use Expense Management Software
Vyapar is a GST-compatible invoicing and accounting solution for small businesses. You can use it to create GST bills, fulfill orders, generate GSTR reports, track payments/expenses, and manage your inventory. Besides, you can use it to customize invoices and collect payments online. Read Vyapar Reviews
Explore various Vyapar features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Vyapar Features- Invoice
- Purchasing
- Quotes / Estimates
- Real Time Reporting
- Taxation Management
- Profit & Loss Statement
- VAT / CST / GST Reports
- Transaction management
Pricing
Silver- Desktop (1 year)
$ 40
Device/Year
Silver- Desktop + Mobile (1 year)
$ 47
Device/Year
Silver- Desktop (3 years)
$ 92
Device/ 3 Years
Vyapar Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Category Champions | 2024
User-friendly Expense Report Software
#1 Employee Experience Platform | Zimyo is a human resource management solution that empowers organizations to manage and retain great talent! Read Zimyo Reviews
Explore various Zimyo features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Zimyo Features- Compensation Statements
- Employment History
- Multi Stakeholder Feedback
- Multiuser Login & Role-based access control
- Email Integration
- Bonus
- Job Description Management
- Compensation Calculation
Pricing
Basic
$ 1
Per Month
Standard
$ 2
Per Month
Enterprise
$ 3
Per Month
Zimyo Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Category Champions | 2024
Business Top Preferred Expense Software
Swipe invoicing software is an online cloud-based solution. Using Swipez you can collect payments faster, organize company expenses, automate vendor payouts & perform e-invoicing GST filing. Automate your company billing using Swipez free billing software. Read Swipez Billing Reviews
Explore various Swipez Billing features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Swipez Billing Features- Recurring/Subscription Billing
- Online invoicing
- Invoice
- Online payments
- Recurring Billing
- Online Payment Processing
- Invoice Management
- Recurring invoice
Pricing
Free
$ 0
Per Year
Startup
$ 83
Per Year
Growth
$ 167
Per Year
Swipez Billing Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Contenders | 2024
Expense system software for small business
Expenseout is a feature-rich Expense Management Software designed to serve Enterprises and SMEs. Expenseout provides end-to-end solutions designed for Web App. This online Expense Management system offers Multi-Currency expense tracking, Approval Process Control. Read Expenseout Reviews
Explore various Expenseout features, compare the pricing plans, and unlock the potential of seamless operations by selecting the right software for your business.
Features
View all Expenseout Features- Receipt scanning
- Duplicate Payment Alert
- Custom Rate Plans
- Multi-Currency
- Approval Process Control
- GPS Mileage Tracking
- Delegated Access
- Fraud detection
Pricing
Free
$ 0
Per Month
Premium
$ 3
User/Month
Enterprise
$ 4
User/Month
Expenseout Caters to
- StartUps
- SMBs
- Agencies
- Enterprises
Use of Expense Management Software
Expense management software, as the name suggests, is an efficient software developed to keep a consistent track of the records of all the expenses incurred for the individual or a business organization on the whole.
It is highly beneficial to install one to get a better insight into the standards of business days and thus help one to exercise the necessary measures to check the same. There are a whole lot of expense management systems, developed by private corporations, and integrated with different features to deliver better efficiency for the users.
Types of Expense Management Software
There are several expense management software, and depending on your usage and requirement, you can choose from the lot. The expense software for small businessis tailor-made for employees who monitor and submit their work hours and application daily and is the best way to manage expenses and also for administrators who review the employee’s performance, and work hours, and provide costs.
1. Travel Expense Management
A travel and leisure company or any company which has employees traveling to work would do good with a travel expense management tool. The expense software for small business will help you manage travel approvals and reimbursement requests.
2. Employee Expense management
Employees can submit their best way to manage expenses, get approvals, and easy reimbursements for the cost incurred without the hassle of sending numerous emails and follow-ups using employee expense management software.
3. Telecom Expense Management
It is virtually impossible to think of running a business with no telephone communication. Most business deals are made or closed over the phone. But, it is essential to keep track of the calls made and the expenses app incurred. The telecom expense management tool will help you sort such applications for daily expenses.
4. Expense Report Management
Best expense management software is straightforward and efficient to use and helps save a lot of time. It is a one-stop solution to submit all the incurred expenses and automate the expense reporting and submission process. It enables an expenditure limit and also an expiration period for the same. It also allows the customization of fields and notifications.
5. Project Expense Management
This category’s primary focus is to reimburse internal employees by capturing their time and resource spent on generating invoices for client projects.
Purpose of Business Expense Tracking Software
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The essential purpose of the software is to maintain a record of all expenses covered within a particular period.
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Help manage the incurrence of costs and take adequate measures to facilitate the reduction of the same.
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Generate comprehensive yet detailed reports on the current financial status and also predict the upcoming business levels based on the given record of expenses app and the corresponding receipts.
Features of Expense Management Software
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Effective digitization of the expense receipts for better facilitation of the record maintenance.
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Detailed analysis and generation of the corresponding reports based on the current finances and forecast of the business solutions.
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Better drafting and communication of best expense management software guidelines for enhanced financial security in the current market scenario.
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Enhancing income planning and cost incurrence to ensure better financial standards.
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Higher time complexity solutions with automation features are readily made available for the generation of expense reports.
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Compliance with the tax regulations by digitizing the expense tracking software and effective use of cloud computing technologies for the same.
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Better facilitation of employee reimbursement-claim funds with paperless expense management systems.
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Detailed tracking of expenses software to manage the same efficiently.
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Highly interactive user interface with creative design solutions for best standards.
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Greater configuration features to ensure flexibility in terms of management of expenses and receipts.
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Cleaner integration into the ERP software for the period-wise data analysis and report generation.
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Ensures transparency in procedures and helps facilitate fraud identification.
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Support for a variety of format generations on a customization level.
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Hassle proof of workforce maintenance.
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Greater modularity and abstraction levels of the software to deal with various categories of expenses on a larger scale.
Benefits of Expense Management Software
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Highly suitable for individuals and all standards of business organizations.
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Reduces a lot of manual strategies and paperwork.
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Digitization receipts and preservation of the data for a more extended period facilitate better tax management.
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Effective cost management solutions.
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Timely attention to submission of reports.
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Better reimbursement claim facilities for the employees.
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Greater ease of use due to high-end interactive user interface.
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Duplication and false reports are detected quickly.
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Ability to draft expense policies for better and strategic financial security.
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Real-time analysis of data.
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Portable technology and exclusive integration feature into the mainstream database without any errors.
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Comprehensive report generation depending on the concept modules for better analysis
Future Trends of Expense Management System
1. Mobility
With increasing globalization, people are continuously on the move for business, and leisure among various other things. Therefore, mobile applications and accessibility are critical features of best expense management software, which will enable people to note and submit their best way to manage expenses app on the move from their smartphones.
2. Travel Booking
As per a study by TripActions in 2018, it is believed that travel contributes to over 90 percent of business growth. Fifty percent of those traveling opt for consumer channels to aid their travel rather than the travel solutions offered by the company. A cloud-based expense management solution integrated with multiple vendors would make this tedious job a piece of cake.
3. Integrated System
There are several payment systems like credit cards, debit cards, bank accounts, CRM, accounting, payroll, UPI, etc. It is sensible to integrate all of them and consolidate them into a single expense management solution for safety and data integrity. Linking cards and travel applications will help generate paperless expense management software reports from credit card statements too.
4. Optical Character Recognition
Open source expense management systems can be enhanced by incorporating optical character recognition. The monotonous task of manually inputting data from receipts to forms is avoided. This ensures less scope for errors and inconsistencies. Just a picture of bills or receipts from your camera phone would do the job for you.
5. Artificial Intelligence
Artificial Intelligence will increase the sophistication of expense reimbursement software by leaps and bounds. Smarter recognition of expense types will increase the ability to assign expense general ledger codes for submission. It will detect fake expense reports and automate the monitoring, tracking, and presentation of reports and reduce compliance issues.
How to Buy Expense Management Software
1. Keep in Mind Future Objective and Pain-Points
Like in choosing any new technology for your business, it is essential to jot down all the pain points and obstructions caused by the current setup that is pushing you to find an alternative. It is also imperative to have the foresight and determine the organisation's future objective and how you would want the new expense management software to come to your aid. When you know the problem that you are facing, you will be able to choose the right expense reporting software that will help to minimize or overcome the problem.
2. Set-Up and Implementation
While choosing to introduce new open-source expense management software into the system, there are several factors to take into consideration. It should be kept in mind how it is going to affect the employees, impact on business during the implementation, budget, and if the money spent is worth and promises to do away with the existing shortcomings. How user-friendly it is and your employees’ reception towards it is of massive importance too.
3. Mobile Capabilities
It is imperative that when choosing paperless expense management software, one does not overlook the compatibility and integration of the application with mobile phones. With the whole world living through their smartphones, it is wise to choose software with both web and mobile access capabilities. The mobile access will prove to be beneficial to those companies, especially with a lot of employees who travel, to enable timely submissions of expense reports and expense reimbursements on the go and without delays.
4. International Considerations
With travel and businesses being located all around the globe, it is best to keep in mind the receptiveness of the application and its compatibility in an international scenario and set-up. It should be taken into consideration the number of different currencies it can handle, tax policies, regulations, and compliance. Check if all these are going to be automated or if it is going to become menial and make things unnecessarily more complicated.
FAQs
- Advertising Expenses
- Education
- Business Vehicle
- Payroll
- Office expenses
- Rent and Utilities
- Professional Services
- Travel
- Concur Travel and Expense
- Xero
- Expensify
- Abacus
- Rent and Utilities
- Professional Services
- Harvest
The entry-level pricing for expense management software is usually per-user or monthly price range.
- Rs. 200 - $Rs. 700 per month
- Rs. 700+
The pricing may vary, depending upon the total number of users, additional features desired, customization, durations, and so on.
Integrating expenses with email is a great way to manage bills. Any booking made from applications would send an automatic invoice to the user's mail.
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