Best EHS Management Software

What is EHS Software?

Environmental, Health, and Safety (EHS) software manages an organization's EHS practices. It enables them to comply with EHS regulations and proactively resolve gaps and non-compliant processes in their business units. Companies in various industries can benefit from this program—from manufacturing and construction to healthcare and retail.

Using the top EHS software, safety officers can easily record data in a centralized location, so everyone can see what is happening with their EHS program. Having this visibility over business processes becomes a driver for optimizing inefficiencies and, ultimately, saving resources.

EHS software is used by many businesses and organizations, including:

• Manufacturing companies - track and manage their EHS compliance efforts.
• Construction companies - monitor their environmental compliance efforts.
• Government agencies at all levels (local, state/provincial, federal) - meet environmental protection and workplace safety regulatory requirements.

Features of EHS Management Software

EHS management software is designed to help you manage your organization's environmental and employee health data and safety. It can help you track and monitor workplace conditions, identify risks, and respond quickly to prevent accidents or injuries.

EHS software companies have a range of innovative features that enhance operational efficiency. The typical features of EHS software include:

1. EHS Compliance

   This software offers capabilities to help you stay compliant with government regulations and your company policies. It can help you track employee training and certification, manage hazardous waste disposal and recycling, maintain incident reports, and more.

2. EHS Reporting

   Most EHS software companies' programs include built-in reporting features that let you view critical metrics such as safety incidents or regulatory compliance status.

3. Training Programs

   EHS software vendors can help you manage employee training programs, from creating to tracking and reporting training records. Some programs include built-in e-learning tools that let you create online training modules for employees.

4. Safety Audits

   With this software, you can streamline safety audits to identify potential hazards at your facility. You can also use this software for periodic "walkthroughs" with your employees to identify issues before they become problems.

5. Document Management

   You can use EHS software to manage all your facility's compliance documentation, including OSHA logs, incident reports, and safety audits. Some programs even include a built-in document management system to store documents online for easy access.

6. Data Collection Process

   Using EHS software, you can easily collect data about incidents at your facility and how often specific hazards occur.

7. Risk Management

   This software can also identify and manage workplace hazards to reduce your facility's overall risk. This software can help you spot unsafe conditions and those at risk if those problems aren't fixed.

8. Incident Management

   EHS software companies come with tools that can help you quickly respond to incidents and provide clear instructions for handling them. You can also use this software to track the severity of each incident so that you know which ones require immediate action and which can be resolved over time.

Benefits and Potential Issues

EHS software is a great way to streamline your company's compliance processes and reduce the risk of non-compliance. However, there are some potential issues that you should consider before making the switch.

The benefits of EHS software include the following:

• Increased efficiency in managing data and reporting.
• Reduced costs associated with manual audits, inspections, and reporting.
• It helps you meet regulatory requirements in a more efficient manner
• Improved employee satisfaction by providing more transparency into the EHS process.

The potential issues with EHS software include:

• It is expensive to implement, maintain, and upgrade.
• The data collected by EHS software may be inaccurate or incomplete, leading to problems with audits and other regulatory requirements.
• Some companies experience difficulty transitioning from manual systems to electronic ones.

Who Uses EHS Software?

EHS software is a solution that provides organizations with a digital framework that links all of their safety management objectives to a unified system.  The best EHS management software is widely used in manufacturing, construction, energy, mining, pharmaceutical, and utility industries.

The EHS software assists the manufacturing, energy, pharma, and construction industries by offering a transition plan to manage and minimize incidents, workplace hazards, and mishaps while enhancing productivity. Most significantly, it helps develop a secure and coherent work environment where all stakeholders can thrive.

EHS software can assist every firm, but those who face the most intense regulatory oversight and operational risk will realize the greatest benefits. For years, industries such as chemical manufacturing, gas and oil utility, aviation, and mining have invested in EHS software to improve security and ecological compliance.

In fact, compliance-related activities continue to be the primary reason that businesses use EHS software. Yet, compliance is not the only motivator; enterprises across various industries are beginning to see the productivity and judgment benefits that EHS software provides. 

In brief, whether you have OSHA or EPA reporting requirements, a safety software training program, or perform audits or inspections at your premises, EHS software will most certainly be beneficial.

What Kind of Buyer Are You?

The right EHS software can streamline processes, save time and money, and ensure that your organization complies with applicable regulations.

Several buyers might be in the market for EHS software and solutions. Here are a few examples:

1. Large organizations with complex EHS needs:

   If your organization is large and has complex EHS needs, you may require a comprehensive EHS software solution that can handle a wide range of functions. Look for software that includes modules for managing hazardous materials, industrial hygiene, incident management, and environmental compliance.

2. Small to medium-sized organizations with basic EHS needs:

   If your organization is smaller and has more basic EHS needs, you may only require a few key modules, such as incident management and risk assessment. You can find a more straightforward, affordable software solution in this case.

3. Organizations with remote or mobile workers:

   If your organization has many hidden or mobile workers, look for software that includes mobile capabilities or can be accessed via a cloud-based platform.

4. Organizations in highly regulated industries:

   If your company operates in a highly regulated field, such as healthcare or manufacturing, you may want software specifically developed to fit your demands.

5. Organizations with international operations:

   If your organization has global operations, you may need software that can handle different languages, currencies, and regulations in multiple countries.

Once you have determined your buyer type, you can evaluate different EHS software solutions based on your needs. Look for software that offers the features and functionality that are most important to your organization, such as incident reporting, risk assessment, and compliance tracking. It would help if you also considered factors like ease of use, customer support, and pricing when evaluating different software solutions.

How to Choose the Right EHS Software Solution?

Choosing the right EHS software solution for your business can be daunting. Whether you're a buyer for a small company or a large corporation, your organization will have unique needs and requirements.

In addition, there are many options, each offering a different set of features and functionality. 

When searching online, it's easy to get lost in a sea of software offerings. It's just as easy to give in to the overwhelming feeling and hastily choose a tool without taking a step back to consider your options. 

But don't worry—we're here to help!

Here are some tips for choosing the best EHS software for your company:

1. Assess Your Needs and Goals

   Before looking up and choosing a product, you should evaluate your needs and goals for using it. Knowing what you want from your EHS software vendors before you start shopping around is essential. Here are a few helpful questions to kickstart this process:

   • What are your business goals?

   • What business area(s) will need a software program?

   • How can the software aid in achieving your goals/targets?

   • What are the expected outcomes after using the tool? 

   Once you've decided what type of solution is right for your organization, it's time to start looking at vendors.

2. Do Your Research

   After establishing your goals for purchasing software, you can begin researching what kinds of solutions are already out there and what they offer. Lay down the groundwork for the type of software you want by addressing the following questions:

   • Am I looking for something simple with basic features?

   • Do I need something more complex with advanced capabilities?

   • Do I have a large budget or limited resources?

   • Am I looking for something to scale with my organization as it grows?

   • Do I need to deploy a solution quickly, or are there some features that can be added later?

   • Do I have the capabilities in-house to support the software after deployment? 

   Doing this process will give you a good idea of what types of features are available, which ones are important to you, and whether or not anything is missing from your current system that needs addressing to ensure it meets all your needs.

3. Reach Out to Software Providers

   Once you've created a list of software programs that fit your needs, contact vendors directly and ask them questions about their products. Here are some good pointers you can ask during the demo session:

   • What makes their product unique?

   • What makes them stand out from competitors?

   • What do customers like most about using this product?

   You'll want answers like these before deciding which solution is best suited for your business needs.

4. Get a Software Demo

   It's crucial to thoroughly test EHS software before using it. Ensure the software is simple to use, intuitive, and seamlessly interacts with your current systems.

5. Weigh Your Options

   After gathering vendor information; the next step is to closely examine your options.

   You'll want to compare features and pricing to decide which vendor offers the best value for money

Top 5 EHS Management Software

There are many EHS management software available in the market with different features and pricing plans. Here are five top EHS software companies to help you make an informed decision.

1. SafetyCulture (formerly iAuditor)

As a top EHS software, SafetyCulture helps businesses decentralize safety and occupational health management to empower employees from all levels to be proactively involved in the EHS program. 

EHS leaders, managers, and workers can maintain compliance measures by performing regular inspections and audits, raising and addressing issues, taking action, and improving workplace communication with this free EHS software.

Features

• Quick setup
• Collect better data
• Communicate faster
• Track improvements
• Create smart inspection forms

Pros

• Quality and procurement
• Regular checks
• Quality and procurement
• Company audits

Cons

• No additional control over the report
• In-bedding images to audits
• Confusing updating and versioning

Pricing

• Starting price: $19 per month
• Free trial: Available 30-day free trial
• Free version: Available

2. EHS Insight

EHS Insight is the best EHS solution that helps organizations run their business effectively and efficiently. It parallelly provides quality management, business performance management, and safety management. It is less expensive, with a quick setup and good customer support. 

Features

• Access Control
• Analytics
• Accounting Integration
• Application Integration
• Assessment Management

Pros

• Flexibility
• Long track record of major upgrades
• Easy to build out and configure internally

Cons

• Reports are not versatile
• No phone support
• Functionality issues

Pricing

• Starting price: $200.00 per month
• Free trial: Available
• Free version: Not Available

3. Enablon

Enablon is the best EHS management system that helps to identify, manage and perform compliance tasks of nature, waste, and chemicals. It has over 1 million satisfied customers, including over 1,000 international companies. This EHS software in India has a lot of beneficial attributes, including compliance with industry standards and regulations mandated by government agencies.

Features

• Access Control
• Analytics
• Accounting Integration
• Application Integration
• Assessment Management

Pros

• Increased efficiency
• Predict risks
• Maintain operational integrity
• Improved collaboration

Cons

• Requires comprehensive training
• Exhaustive Implementation and onboarding processes 
• Difficulty in data retrieval and archiving

Pricing

• Starting price: $50,000.00 per year
• Free trial: Available
• Free version: Not Available

4. Intelex EHS software

Intelex EHS Software Solutions is a fully EHS tool for environmental, health and safety, quality, and business performance management. It is designed for large industries, such as automotive, construction, education, healthcare, and manufacturing. This EHS India software is wholly packaged with features like an arrangement of quality, control risk, and regulatory compliance. 

Features

• API
• Access Controls/Permissions
• Activity Dashboard
• Alerts/Notifications
• Approval Process Control

Pros

• Easy-to-use interface
• Support on multiple platforms
• Very flexible
•  Customization available

Cons

• Challenging implementation process
• Average licensing model 
• Multiple administrative burdens

Pricing

• Starting price: Pricing information is available on the inquiry
• Free trial: Available
• Free version: Not Available

5. VelocityEHS

VelocityEHS is a user-friendly mobile software offering a comprehensive solution that helps you manage your business better. It contains attributes ideal for EHS software programs, such as incident management, compliance management, training management, risk analysis, etc. 

Features

• Corrective Action
• Management of Change
• Risk Analysis
• Performance Metrics
• Air Emissions

Pros

• Better visibility
• Streamlined processes
• Maintain compliance
• Instant access to reporting

Cons

• Issues to measure and monitor critical risks 
• Difficult functionality
• Not for beginners

Pricing

• Starting price: $750.00 per month
• Free trial: Available
• Free version: Not Available

Market Trends Related To EHS Software

There are many trends in the dynamic EHS software market. It is important to remain updated about them to choose the best platform. Here are some of the main market trends related to  EHS software:

1. Emphasis on Sustainability

   One of the most significant trends in EHS is a greater emphasis on sustainability. Several businesses are implementing sustainable business practices to lessen their environmental effect and meet the growing demand for environmentally friendly products and services. Initiatives such as energy efficiency, waste reduction, and carbon footprint reduction fall under this category.

2. Technological Advancements

   Several firms utilize EHS software and other digital tools to improve worker safety and speed up compliance processes. Such devices include environmental management systems, incident reporting software, and mobile EHS applications.

3. Focus on Workers’ Safety

   It remains a top priority for organizations in all industries, and EHS plays a critical role in promoting safe working conditions. Many organizations focus on improving their safety culture by implementing training programs, conducting regular safety audits, and leveraging technology to monitor worker safety in real-time.

4. Heightened Regulatory Scrutiny

   Regulatory agencies are increasing their scrutiny of EHS practices, and organizations must ensure compliance with applicable regulations. It includes laws related to hazardous waste disposal, workplace safety, and environmental protection.

5. Growing Importance of ESG

   Investors, customers, and other stakeholders are becoming more concerned with environmental, social, and governance (ESG) issues. Businesses prioritizing environmental, health, and safety management are more likely to meet the growing need for environmentally and socially responsible corporate practices.

6. Globalization

   As organizations become increasingly global; they face environmental, health, and safety (EHS) concerns due to international rules, cultural differences, and language barriers. Businesses must proactively manage EHS risks worldwide while maintaining compliance with current legislation.

   EHS management solutions are constantly evolving to meet the needs of companies, and it can be challenging to keep up with the latest trends.

   This is because companies are increasingly aware of the need to implement best practices in their operations and are looking for solutions to help them do so.

7. Data Integration

   Companies are looking for solutions that integrate data from multiple sources into one central platform to make smarter decisions based on complete information.

8. Extensive Data Analysis

   With businesses' data increasing exponentially every year, companies need tools to analyze this information to make informed decisions about prioritizing their efforts around risk mitigation or compliance efforts.

9. Real-time Reporting & Alerts

   As regulations evolve, so make regulations related to how companies must report certain types of incidents or violations, and these new requirements often require faster reporting times than ever before.

   This means companies will need real-time alerts, so they don't miss out on opportunities for improvement because they weren't aware there was an issue until after it happened (or, worse yet, after someone else reported it

Cost of EHS software

The cost of EHS management software can vary depending on the type of system you choose. Still, it's important to remember that many different software types are available. So, while one product may be more expensive than another, it offers features that make it worth the investment.

Before looking at prices, consider what you need from the top EHS software companies’ solutions. Do you want something that will help your company track its environmental impact? Or do you want an easy way to keep track of safety training records? Once you've identified these needs, look at each product's features and decide which will provide the best value for your money.

Based on the starting price, prices can be separated into three tiers:

Price ranges:

• $3 - $17

• $17 - $250

• $250+