Top Employee Content Management Software and Tools | Pricing, and Reviews
Finding the best Enterprise Content Management Software for your business is now faster and easier! Compare prices, reviews, features, and get free consultation to find the perfect software.
At the core, an Enterprise Content Management Solutions (ECM) essentially manages all such information in a systematic and organized manner using a dynamic combination of strategies, methods and tools which help capture, manage, store, preserve and deliver information. It eliminates the dependence on paper documents, empowering the business to do better by enhancing the efficiency of its operations. It also reduces the risk of losing documents and facilitates audits. Using ECM software, organizations can obtain more control over document versions and revisions. It greatly enhances employee productivity, helps you keep track of all your business information, helps you to streamline business processes while providing flexibility as per the needs of the organization. ECM system is basically an all-encompassing term for a wide range of capabilities and solutions.
An ECM solution must accomplish the following goals:
The primary aim of investing in ECM software is to eliminate paper documents. Hence, the most important feature is that it captures documents digitally. All the information needs to be captured using electronic forms that make the documents digital right from the start or by scanning the documents to convert them into the digital form. Some information can also be captured by automatically filing and categorizing them from servers or other locations.
All the documents critical to the business need to be filed in a digital repository by organizing it appropriately in the infrastructure.
The documents in the repository can be viewed at any time. If the user has access rights, the documents can also be edited. Users can also view document metadata and organize them into a flexible folder structure. The staff members automatically get alerted if the document requires attention for example if signatures are required for LPOs, or for approval requests. Automation assigns a proper order to the document management.
Archival is easy and the documents are securely preserved until the time for destruction. The documents stay protected and preserved for all future needs of the organization. There is no fear of losing the documents as there are customized security settings. Access is also limited by the user as needed, to prevent unauthorized modification. There is an audit trail for monitoring logins and logouts, password changes, document creation, modification, and destruction.
Regardless of the device or location, the documents can always be retrieved. Documents can be easily found using a full-text search, or by using specific words or phrases, metadata, entry names and annotations. There are also pre-set search options that allow you to search the document based on the date it was created or users who accessed it. Since the process is automated, documents can be routed to the right people at the right time.
ECM systems have obviously made tasks easier for the organizations that use them. Some of the benefits that it extends are:
Eliminates the need for paper documents
Ensures compliance with the record retention policy of the organization and also auditory and regulatory compliance
Makes finding documents easy and improves transparency
Reduces time, cost and complexity involved in document management
Offers automated processes
Enhances employee productivity by offering quick turn arounds when employees are answerable to requests from clients or auditors
Facilitates collaborative working by offering tools like messaging, emails, online meetings and whiteboards
Instant access enables better decision making
Deep integration enables the flow of information
Offer additional security and helps maintain business continuity
Offer a good return of investment because of high process quality which also translates into better customer service
With several vendors in the market for ECM software, it is important to check for some points before purchasing ECM tools:
The ECM software must come with a seamless Integration Suite which connects well with your line of business applications and offers optimal use of current assets.
At its core functionality, a good ECM system must offer a flexible taxonomy so that metadata of the stored content can be customized.
The ECM tools must enable digitization and storage of the documents in a compliant manner with multiple levels of administrative access.
Buy the ECM solutions from a reliable vendor who offers global tech support for training and troubleshooting.
ECM systems can be customized in accordance with the business requirement. If the organization needs it you can also look for optional features such as barcode recognition, Data Link, IE link, Secure Messaging, GIS, and workflow.
dMACQ Enterprise Document Management System packs powerful functionalities to consolidate all your document and content management onto one single platform.
Nuxeo is a Content Services Platform that enables organizations to quickly create scalable content applications. For us, it's time to rethink content. It's time to place content at the core of your business processes.
docStar is the completed ECM software for small to large businesses. It is electronic content management to make better, fastest and smart decisions in the docStar Software. Easily to creating and edit content workflow automation using drag and drop technology.
CRM4Sure ECM is comprehensive suite for Digitizing, Sharing, and Organizing enterprise Content and Knowledge. We support wide-range of formats, navigation and search methods, publishing work-flows, User categories and Indexing structures. With online access, usage reports, access-based security along with highly intuitive interface, you can maximize your Intellectual assets.
forBinary helps you create smart, engaging & multilingual mobile app, without any coding in 15 min. It also provides a clean and organised CMS platform, this platform helps you connect with your audiences, improve your core process and automate your work.
HandyTrain is B2B SaaS Mobile Training Platform. It’s core offering is a SaaS based Training Suite that helps enterprises to quickly create, publish, deploy, manage and monitor training content as well as train, assess, evaluate and communicate with their distributed workforce.
Ofabee is an all-in-one LMS platform for Educators and coaching institutions. Ofabee lets you create media rich courses, quizzes, assignments, LIVE training sessions and more in an easy way.
Pimcore, the most flexible open source content management system (CMS) and user experience management platform, helps enterprises seamlessly integrate content and commerce.
Bluestone is a fast-growing Nordic tech company with a global reach. The company was established in 2015 to build Bluestone PIM, a disruptive multi-tenant SaaS platform for Product Information Management (PIM).
SmartDocs R5-ECM platform is built using SAP Native Technology that assists in administering Enterprises content in a robust efficient way, with this full-scale document management system.
Bold is a hosted, headless CMS SaaS application that empowers publishers to create, curate and distribute their content across modern devices and screens effortlessly through structured APIs using any technology stack.
Fotopia helps organizations consolidate the enterprise-wide library access to Microsoft SharePoint and Office 365 by enabling seamless document/image viewing and capturing features from SharePoint and Office 365 directly.
Fotopia Capture helps you digitize your Enterprise content and manage it from a single repository Scan at the best quality and accurately index your enterprise paper and non-digital documents to ECM storage on SharePoint and Office 365.
Filecamp is a SaaS solution providing intuitive Digital Asset Management with unlimited users. With Filecamp you can easily showcase and share your files with your clients or with other parts of your organization.
Fast and very secure digital asset management and cloud storage service with a user-friendly interface. Branded links allow you to customize download links with your brand's style and logo. Controlled access to all your digital files anytime, anywhere.
VisualVault Content Services is a fully featured Document Management Software designed to serve Agencies, Enterprises. VisualVault Content Services provides end-to-end solutions designed for Windows. This online Document Management system offers Collaboration Tools, Electronic Signature, File Type Conversion, Optical Character Recognition, File Recovery at one place.
Engine-Box.com is eQuorum's Cloud version of its technology leading engineering workflow and document management solutions. Engine-Box.com is a subscription based SaaS product requiring no software be downloaded as users simply use their web browser. And no JAVA needed.
All-in-one web SaaS applications in a custom, unique and personal digital workspace to run your entire business/organization/workgroup. Bring your team online, and start working together, wherever you are.
Huddle ECM is a very simple and powerful enterprise content collaboration tools. It manages to files, tasks, and team communication in one place. Its help to company organize and distribute unstructured content like as documents, images, accounting records, product information, and e-mails.
Content Manager is a fully featured Document Management Software designed to serve Startups, SMEs. Content Manager provides end-to-end solutions designed for Windows. This online Document Management system offers Collaboration Tools, Electronic Signature, Version Control, File Recovery, Content Lifecycle Management at one place.
SAP Enterprise Content Management Software is used for the fast access to unstructured details in the context of business activities. That is used to manage of high and low volume scanning requirements within automation meta-data tagging in content management system.
Xerox DocuShare is one of the most powerful, flexibility and easy to used of enterprise content management system on the market. It is easily web-based on interface distribution workforce and sharing information from anytime and anywhere.
The Alfresco Enterprise Content Management system is an open source and powerful ECM platform that is easy to extend, customize and integrate with your existing applications and processes.
Laserfiche ECM software is a manage digital content or automates business processes. This application can provide you with the right enterprise content management system to meet your needs and exceed your expectations.
OpenText ECM software is helps to organizations take advantage of the opportunity offers through content digital transformation. Our ECM software creates an integrated, enterprise wide information grid that transforms Personal Productivity, Process Productivity and Control.