Top Digital Signature Tools and Software in the USA
Finding the best Digital Signature Software for your business is now faster and easier! Compare prices, reviews, features, and get free consultation to find the perfect software.
The modern world is increasingly becoming digitized. Everything is carried out online. Now, when it comes to signatures, previously, it was a norm always manually to sign essential documents. However, with the advent of technology, even this activity can be carried out digitally. This is where an electronic signature software comes in.
A digital signature is like an electronic ‘fingerprint.’ It is a modern alternative to handwritten signatures generally used as proof of identity on several documents. Besides, digitally signed documents do have the same legal importance as the handwritten ones. A digital signature is generally validated by certified authorities or trust service providers to verify the security and their authenticity. A valid digital signature, where the essentials are satisfied, gives the recipient a strong reason to believe that a known sender creates the document, and nothing has changed in the message during transit. E signature software is vital to ensure document security and safety. When any documentation contains an electronic sign, the receiver knows that the document has not been tampered with. And even if someone interferes with the doc during the sending process, the recipient will be able to catch it quickly.
Digital signatures are a standardized element of most cryptographic protocol suites. And it is used typically for the distribution of software, financial transactions, and some cases where it gets crucial to detect any forgery or tampering with documents. If adequately implemented, digital signatures are tough to forge as compared to the handwritten type. The concept of a digital signature or more widely speaking electronic signature, is not new, with official law authorities having recognized telegraph signature as far back as the mid-19th century and faxed signature since the 1980s.
Try not to confuse a digital signature with an e-signature. E-signature is legal but distinct from a digital signature; an electronic signature often uses a cryptographic mechanism. Moreover, an electronic signature can be as simple as a name entered in an electronic document. Besides, digital signatures are increasingly used in e-commerce and in any regulatory filing to apply an electronic signature in a cryptographically secure way.
On the other hand, digital signature certificates are complete with the individual’s name, his or her pin-code, the respective country of origin and email address, the certificate issue date, and the name of the certifying authority. When a certificate accompanies any e signature, it gives further validation to the digital signature system.
Several countries have distinct rules for digital signature systems. Their respective governments have devised various rules, which govern the creation and usage of e signature tools. These regulations have helped in making digital signature tools more reliable, trustworthy, and dependable. The best electronic signature software increases the efficiency of business operations and communication. With the advancement in the technology of e signature tools, we can expect paperwork to become obsolete.
In case you are confused about the legality and enforceability of such sign software; The E.U coursed the E.U. Directive for Electronic Signatures in 1999, and the U.S. passed an act: Electronic Signatures in National and Global Commerce Act in the year 2000. Both these acts made electronically signed contracts or any other documents legally binding, similar to paper-based agreements. By now, most of the countries have adopted legislation and regulations fashioned after the U.S. or the European Union, with an inclination in several regions for the E.U. model of locally controlled, digital signature technology-based e-signatures.
A digital signature software is designed to help people and companies sign off on business documents or any other document from anywhere without being physically present to sign. Digital signature software uses a standard and accepted format, called Public Key Infrastructure (P.K.I.), to ensure a high level of security and universal acceptance. P.K.I. Requires the source to use a mathematical algorithm to create two large numbers, called keys, one essential public, and the other, private. The numerical algorithm acts as a code, organizing data, matching the signed document; this is called a hash, and now that data is encrypted, this resulting encrypted data is the digital signature. The signature attests with the time that the document is signed. If the document alters after signing, the digital signature discredit takes place.
Consider an example. Bruce, who is a user of online signature software, signs an agreement selling a timeshare using his private key. The customer receives the document. The consumer who obtains the files also gets a copy of Bruce’s public key. If the public key cannot decode the signature (using the cipher from which the key was generated), it means that the signature is not Bruce’s, or has changed since the document was signed. The stamp is now considered invalid.
To ensure the integrity of the signature in the sign software, P.K.I. Requires that the keys are created, conducted, and saved securely and often needs the services of a reliable Certificate Authority (C.A.). Online signature software providers have to meet P.K.I. Requirements for secure digital signing.
The process of how a digital signature software works are listed below :
A digital signature software depends upon the public key cryptography mechanism- where encryption and decryption of data take place by a pair of public and private keys.
Whenever you sign any document with a secure sign software, a cryptographic hash generates for the certificate having your private key, and the encrypted hash will be attached to the file.
The document is signed with your private key and transmitted to the recipient with your public key certificate through the online signature software.
The receiving end will now decrypt the hash value with the public key of the sender in the digital signature software.
Now, if the cryptographic hash values match on both ends of the online signature software, the document is considered legitimate.
Hence the digital signature software assures authenticity and integrity superior to any ordinary signature.
There are several online signature software available in the market. These secure sign software platforms enable individuals and business persons to put their signature and manage docs from any computer using electronic signature software with an internet connection. Several online signature software provides e-signature products available for free on iPhone, iPad, and Android devices, which lets one upload docs from their smartphone's email and camera or a Dropbox account and insert your signature.
Depending on the certificate authority you use, you are required by the online signature software to supply specific information. There also may be limitations or restrictions as to whom you send documents for signing purposes and the order in which you post them through the online signature software. The interface of such e-signature software walks you through the whole process, ensuring that you meet these requirements. When you receive any document for signing through email, you have to authenticate as per the certificate authority’s prerequisites and then sign the document by filling a form online through the online signature software.
The full category of electronic signatures (e-signatures) includes several types of electric signs. A group comprises digital signatures, which are a specific technology application of electronic signatures. Both digital signature software and other e-signature software allow you to sign documents to authenticate the signer. Though, there are differences in purpose, technical execution, geographical use, legal and cultural standing of digital signatures versus other types of e-signatures.
Below, bifurcation shows apparent differences between digital signature software and electronic signature software. However, both are types of secure sign software.
Digital signature software
- A digital signature software contains characters in digital format, representing an individual's identity attached to the document.
- A Digital signature software uses a public critical cryptography method.
- Online signature software offers high security, ensuring authenticity and validity.
- E-signature software uses a digital image of a handwritten signature attached to any document.
- The E-signature software application uses any electronic authentication method.
- E-signature software is less secure compared to the digital signature software.
Specifically, the use of digital signature software technology for an e-signature software differs notably between different countries that prefer open, technology-neutral e-signature laws, including the U.S.(United States), U.K.(United Kingdom), Canada, and Australia. Moreover, some countries follow tiered e-signature models that prefer locally generated standards. Such standards are based on digital signature technology. European Union, Asia, and South America are the regions using a tiered signature. Besides, some industries also embrace specific standards based on digital signature technology.
Standardization agencies like the National Institute of Standards and Technology (N.I.S.T.) or the Europian Telecommunication Standards Institute (E.T.S.I.) provide standards for implementation of digital signatures.
1. Document Signing
Document signing software enables you to import and sign business documents with ease, along with security.
2. Mass Sending
The software can send documents to more than one recipient
3. Signing Workflow
It allows users to clarify the signing order when sending a document to multiple recipients.
4. Tracking Document Progress
The software keeps the user aware of who has signed the documents and who are yet to sign them.
User can choose to inform the signers and the requesters of the progress of the signature process
6. Probing Trails
Comprehensive probing trails and reports that track the user activity 24/7.
Works fine with popular applications and offers APIs to build custom integrations.
It allows the user to customize the software and legal disclosure along with email templates grounded on the requirements of your company.
9. Mobile Application
Online signature software provides users the power to sign documents from anywhere.
10. Regulatory Compliance
Digital signature software gives to all current laws and offers the highest levels of data security and privacy.
Digital signature tools offer a gamut of benefits. They can be used anywhere and by anyone. The scope is simply limitless.
To begin with, you can use digital signature tools for personal work. For instance, you can start sending signed documents electronically for enhanced security. That being said, you will also contribute to the environment if you adopt a more digital way of life.
In the business scenario, you can install one of the best e-signature software and use it to send out digitally signed documents to business partners, stakeholders, clients, and investors. This is hugely beneficial when you are sending out sensitive and vital information. The tool can also be used while finalizing business deals and proposals.
The best e-signature software can be used in all spheres of business, such as architecture, engineering, and construction companies. Professionals from these segments can use the software to sign tenders, procurements, and while participating in biddings. Overall, the top electronic signature software makes business operations incredibly seamless and fast.
Another application of e-signature tools is during the return filing of GST. However, this is more beneficial in UK. The UK government had dictated that for faster e-filing of the GST returns, businesses can resort to digital signatures. Top electronic signature software tools can also be implemented when e-filing for income tax returns.
Again, in the finance and insurance industry, e-signature tools find the maximum usage. This is because these particular segments involve a lot of paperwork. Manual signatures are needed in almost all the documents, including papers for loans, account applications, mortgages, insurance claims, etc. To reduce the mess and to make the entire process more straightforward, digital signatures are beneficial.
Digital signatures can be broadly classified into three major categories.
1. Simple or Class 1
A simple digital signature is the most basic form of an e-sign. Any encryption does not protect it and hence, is not entirely secure. You might have already unknowingly used a simple digital signature. For instance, when you manually sign a document and then scan it, it qualifies as a class 1 digital signature. One more example is the digital signatures seen at the end of an email. Again, when you click the box on the left-hand side of terms and conditions statements, it is also a simple e-sign. But since this type of digital signatures is not encrypted, it does not display the real identity of the sender, and cannot detect alterations in the form after it is signed, it is not secure. It is quite easy to duplicate class 1 e-signatures.
2. Basic or Class 2
Digital essential signatures are almost similar to simple digital signatures. However, there is a difference. The basic e-signs can detect changes in the document after it is signed. But it cannot show the real identity of the sender and uses asymmetric cryptography. The whole signing procedure is carried out via 2-factor authentication. Therefore, the resultant documents do not have legal authenticity.
3. Advanced or Class 3
Advanced & Qualified digital signatures are recommended to be used by businesses. It is the most secure form of e-signing any document. It is on par with real-time, manual signatures on paper. Class 3 digital signature tools are created through asymmetric cryptography and critical public infrastructure. It shows all the changes in the document during the sending process and also displays a verified user identity. Such tools use the 2-factor authentication methods, which include sending an OTP to registered mobile numbers and biometric scanning.
Digital signatures can be traced back to several years if you ask about its original inception. But they have progressed with technology. If your business involves a lot of paperwork, you should give e-signature tools a try.
Digital signatures apply in various departments for many purposes. Some of the most common applications of online signature software are as follows:
To sign internal and external audits
To sign loan agreements
To sign expense reports
To sign invoices
2. Sales & Marketing
To obtain a consumer's signature while signing-up a product
To obtain signatures of attendees in an official event or training
To get permission from consumers with their signatures
To sign a sale processing Integration with CRM software
To sign an agreement of partnership
To include or exclude a new vendor
To sign press releases
3. Information technology
For managing and I.T. policy
To manage the release
To manage change
To manage the assets
4. Human Resources
For employee onboarding and off-boarding
To sign non-disclosure agreements
To sign company policy agreements
For signing Non-Disclosure Agreements (N.D.A.)
To sign business contracts or agreements
To sign lease agreements
To manage policies
Passageways OnBoard Board Portal takes board management and meeting to the next level. It drives good governance and improves meeting outcomes. Your board will love using its board meeting software. View Profile
SigniFlow is a fully featured Document Management Software designed to serve Startups, Agencies. SigniFlow provides end-to-end solutions designed for Macintosh. This online Document Management system offers Audit Trail, Customizable Templates, Authentication, Multi-Party Signing, Task Progress Tracking at one place.
Kizeo Forms is a simple and mobile tool to automate various activities. With Kizeo Forms, you can convert any paper document into mobile forms. You can fill out forms from any location even without an internet connection! Create & send customized forms and reports.
DrySign enables contract finalization in real-time, eliminates delays from printing, overnight shipping, and inter-office delivery to eradicate signature bottlenecks for a seamless sales process.
signNow proudly serves businesses across all sizes and sectors as well as public insitutions and NGOs. Apart from its desktop solution, signNow also offers mobile apps for Android and iOS and also dozens of business integrations
Fabricate an all-digital work platform in your organization with the help of Adobe Sign, the leading e-signature software. The electronic signature software will help you out to sign any document from anywhere by a simple tapping.
CocoSign is the simplest and most secure e-signature service that can be seamlessly integrated into your daily business. CocoSign enables you and your business partners to sign or approve the documents from laptops, tablets, or any mobile devices at any time.
TRUESigner solutions enable individuals, SMEs as well as large companies to automate signing of documents. Whether you need a stand-alone signing application or an API driven solution to sign directly from your ERP/CRM system, TRUESigner is the right choice for you.
The most important part about digital signatures software is security and reliability. Many existing applications sign only part of the document or so-called document content. Our application signs the whole file. This makes it impossible to alter any part of the file.
Odoo is a powerful open source ERP/CRM and comprehensive business applications and easy to Track leads. It has a rich web interface that is both feature rich and powerful that is highly customizable to suit your business requirements. You can also download it or grab the source code from GitHub.
Digital Signing Software from Adwebtech Technologies is a flexible Windows application to digitally sign PDF document. It is fully automatic software that works with digital signature tokens to sign PDF documents.
SutiSign is an affordable, secure, compliant online e signature software that can meet the demands of any business. SutiSign seamlessly integrates with your website, 3rd party applications, CRM and ERP platforms saving time and providing insight to help manage a variety of documents including contracts, vendor agreements, on boarding, certifications, applications and more.
E-Lock is a leading provider of digital and electronic signature solutions, empowering businesses across the globe to go paperless conveniently and securely.
PandaDoc is all-in-one software to create, deliver, and eSign your team’s quotes, proposals, contracts, and other sales collateral. PandaDoc makes document assembly simple and saves you tons of time. Templates and preset content blocks let reps construct picture-perfect documents in minutes
Our aim is to make the use of electronic signatures as easy and simple as possible. We would be happy if you write to us what you think about our application, what you like or dislike. Maybe you are missing some features or found a bug. Don't hesitate, write to us about it.
MyRent is a complete car rental software to manage and control the car rental business. It is designed to simplify the management of the Car Rental Business. This customized software fulfills all business requirements by its features and modules.
OZ e-Form allows you to convert traditional paper forms to digital ones. It eliminates the burden of having to draft, produce, and manage paper forms, which can be time-intensive and demanding especially if your work entails volumes of paper-based forms and documents.
Secure documents, improve efficiency and cut costs using E-Lock digital signatures. Organisation across the globe are switching to digital signatures to secure the documents and reduce process delays. E-Lock Digital signatures are legally compliant and easy to use.
A highly secure tool for signing and sharing documents online, instead of a print-sign-scan-send routine. The app is available for $6.66 per user per month, with a 14-day free trial.
Countasign is the single space cloud-based product for you and your team to execute agreements, contracts and other documents that need a signature. It’s simple, fun and will seamlessly allow you to manage your document workflow.
Certhat - tools for Microsoft PKI provides set of comprehensive, easy to use, web-based tools for managing and monitoring digital certificates from Microsoft ad cs and other PKI sources.
Outlaw is a modern contract management platform that reinvents the entire process: from legal authoring to document generation to negotiation to signing to help businesses close deals faster using plain English.
PEARL PDF Signer is used to digitally signing of Invoice, Legal Documents, Tender Documents, Vouchers etc. with your existing Digital Signature. It's truly time and money saver.
Easy to use digital signer to use with Tally software or as a standalone tool. Allows bulk signing of multiple PDF documents from multiple folders. Documents could be GST Invoices, HR employee communications, etc.
Secured Signing is a digital signature software solution that allows you to send documents for electronic signing + has many advanced features such as website forms. Sign up for a FREE trial account today and get 3/documents per month forever.